Legal Bonds Assistant

Come join a well established and growing law firm in Greenway Plaza. The Legal Bonds Assistant will support the preparation, review, and distribution of bond transcripts and legal documentation, ensuring accuracy, consistency, and compliance in a fast-paced, deadline-driven environment. This role manages multiple concurrent projects, coordinates with internal teams and external consultants, assists with contract review and board meeting materials, and maintains organized records and client information.RESPONSIBILITIESPrepare electronic transcripts and related legal/transactional documents with a high level of accuracyReview, proofread, and format documents to ensure consistency, completeness, and adherence to established standardsAssemble exchange bond documentation packages and prepare materials for distributionDraft transmittal letters and coordinate delivery of finalized transcripts and supporting materialsMaintain proper version control using track changes and document management systemsManage multiple transcript and documentation projects simultaneously under strict deadlinesIndependently track progress and proactively follow up on outstanding itemsPrioritize daily workload and adjust as needed in a fast-paced environmentMonitor and manage the Contracts Review inbox, triaging requests and communicating deadlines, assignments, and billing detailsCoordinate with internal departments and external consultants to collect required documentation and resolve outstanding issuesSchedule meetings and conference calls, and support pre- and post-board meeting logistics including printing, copying, and signature routingFollow up on contract revisions, updates, and status tracking to ensure timely completionUpload, organize, and maintain documents across multiple file-sharing and document management systemsMaintain client databases, including contact directories, organizational charts, calendars, and custom data fieldsResearch client records and compile summaries, reports, and supporting documentation as neededPrepare routine correspondence and standardized legal documentationDevelop a strong understanding of client-specific requirements and contract attorney workflowsMaintain strict confidentiality and exercise sound professional judgment at all timesQUALIFICATIONSHighly organized with strong time management skillsExcellent written and verbal communication skillsStrong proofreading and attention to detailExperience drafting, reviewing, and editing legal or transactional documentsAbility to work independently and manage multiple prioritiesStrong interpersonal skills and professional discretionREQUIREMENTSBachelor's degree required2+ years of professional experience requiredAdvanced proficiency in Microsoft Word, Excel, Adobe Acrobat, and DropboxStrong organizational and multitasking abilitiesAbility to learn quickly and work under tight deadlines