Executive Assistant
Occupations:
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative AssistantsOffice and Administrative Support Workers, All OtherOffice Clerks, GeneralIndustries:
Office Administrative ServicesEmployment ServicesVocational Rehabilitation ServicesComputing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesPrivate HouseholdsJob DescriptionOur client is seeking an experienced Executive Assistant to provide high-level administrative support in a fast-paced, team-oriented environment. The ideal candidate is proactive, discreet, and approaches every task with a collaborative, solutions-oriented mindset.Responsibilities:Heavy calendar management, including complex scheduling and strategic prioritizationArrange domestic and international travel logisticsManage and submit expense reportsGreet guests and assist with in-person meetings as neededProject manage team events and off-sites as neededAssist with daily office operations and provide backup support within the admin teamTake on various projects outside of the core EA role as they ariseRequirements:5-10 years of executive assistant experience, within financial services or a related industryBachelor's degree is preferredExperience within the financial services industryDemonstrated history of working with integrity, discretion, and confidentialityProactive, strategic thinker who understands the downstream impact of decisionsStrong calendar management skills with the ability to navigate complex scheduling with easeExcellent verbal and written communication skillsStrong organizational skills with the ability to multi-taskExperience coordinating large meetings and eventsProficiency in Microsoft Office and Zoom. Experience with Concur is a plus