Senior Administrative Assistant (Investment Firm)

Position Overview A leading investment management firm is seeking a highly organized and proactive Executive Assistant to support senior leaders and investment professionals. This role requires a detail-oriented individual who thrives in a fast-paced, high-performance environment and can manage multiple priorities with discretion and professionalism. The ideal candidate has at least four years of administrative experience, preferably within financial services or a similarly demanding corporate setting. Key Responsibilities Provide comprehensive administrative support to senior executives and/or investment professionals Manage complex calendars, schedule meetings, and coordinate across multiple time zones Arrange domestic and international travel, including detailed itineraries and expense reporting Prepare, edit, and format correspondence, presentations, and reports Coordinate internal and external meetings, including logistics and materials preparation Serve as a liaison between executives and internal teams, clients, and external partners Handle confidential information with discretion and professionalism Support special projects and assist with event coordination as needed Maintain organized digital and physical filing systems Qualifications 4+ years of administrative experience, preferably in financial services, professional services, or a corporate environment Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Exceptional organizational skills with the ability to prioritize effectively Excellent written and verbal communication skills High level of professionalism and attention to detail Ability to work independently and anticipate needs Demonstrated ability to manage sensitive and confidential information #48025