Administrative Specialist (Baldwin County)

Full-time role for an Administrative Assistant based in Fairhope, AL. Key responsibilities include providing administrative support, managing phone communications, ensuring efficient clerical operations, and assisting executives with administrative tasks in the following areas:Drafting/Issuance of Purchase OrdersDrafting/Issuance of SubcontractsSubcontractor Insurance Log/ManagementLien WaiversMinor accounting duties such as invoice entry, and check runsSubmittal Data DistributionBusiness License renewals/tracking, etc.QualificationsFamiliarity with office software and tools, such as MS Office Suite, is requiredFamiliarity with QuickBooks is requiredWillingness to learn and operate BuilderTrend software is required.Proficiency in Administrative Assistance and Clerical Skills to support office operations efficientlyExcellent Phone Etiquette and Communication skills for client and team interactionsExperience in Executive Administrative Assistance to support leadership with scheduling and coordinationStrong organizational skills, attention to detail, and ability to manage multiple prioritiesHigh school diploma or equivalent is required; some college education or certification in administration is a plus