Warehouse Clerk (Shipping & Receiving)

Position Summary: As a Warehouse Clerk, you will be responsible for maintaining the clerical work of daily warehouse operations, ensuring all data is accurate and processes are efficient and smooth. Your duties will cover inventory management, inbound and outbound record-keeping, order processing, and ensuring the work environment complies with federal and California Occupational Safety and Health Administration (OSHA) standards. You serve as the central hub connecting sales, logistics, and warehouse operations, and your diligence and professional integrity are key to ensuring the accuracy of company information. Key Responsibilities and Tasks 1. Inventory and Data Management Inventory Counting and Reconciliation Conduct regular (last week of each month) inventory counts, reconciling physical quantities with system data. Accurately record and promptly report any discrepancies, strictly prohibiting concealment or alteration of data. Record and follow up on scrapped, returned, and damaged shelving and accessories, ensuring system data accurately reflects the actual situation. Inbound and Outbound Records Responsible for entering information for all inbound and outbound goods, including product model, quantity, batch number, and storage location. Print, distribute, and archive all inbound and outbound slips, Bills of Lading, and Packing Lists, ensuring the authenticity and accuracy of all documents. 2. Logistics and Order Coordination Loading and Shipping Assist the Warehouse Supervisor in counting goods for loading. During loading, confirm goods information with the customer face-to-face, take photos, and obtain the customer's signature to ensure accurate shipments. Strictly follow the packing list for shipments. Immediately report any discrepancies with documents to the supervisor; no unauthorized changes are permitted. In-House Driver Shipment Records Responsible for managing shipment records for company-owned drivers, including recording driver names, shipment times, destinations, and mileage statistics. Collect signed delivery receipts from drivers and properly archive all signed documents for traceability. Ocean Container Management Follow up on the progress of ocean container deliveries and pickups, maintaining close communication with the Trucking Company. Coordinate and arrange container pickup plans with the Warehouse Supervisor, ensuring sufficient space and personnel for unloading. Order Processing and Review Daily tracking of sales order completion progress, reviewing quantities and dimensions of packed orders. Timely communication with sales, purchasing, and finance departments to resolve issues such as out-of-stock orders, delayed shipments, or payment discrepancies. 3. Equipment and Tool Management Equipment Maintenance Records Responsible for maintenance records of main warehouse equipment (e.g., forklifts, strapping machines), including repair date, content, cost, and service personnel information. Ensure the completeness of all maintenance records and regularly report equipment status to the supervisor. Tool Issuance and Return Management Responsible for daily issuance and return of warehouse tools, ensuring each tool has a corresponding borrower's signature and establishing a registration system for tool borrowing and returning. Regularly count and check the condition of tools, promptly reporting any damaged or lost tools. 4. Daily Warehouse Maintenance and Organization Assisting with Cleaning and Organization Assist the warehouse team in organizing warehouse sanitation, ensuring work areas are clean and orderly, and aisles are clear, to maintain a safe and efficient working environment. 5. Safety and Compliance OSHA Compliance Assist the Warehouse Supervisor in recording and organizing OSHA-related documents, such as safety training records, forklift operator certifications (if applicable), and accident reports, ensuring the authenticity of all records. Regularly inspect and record whether warehouse safety aisles, fire extinguishers, and emergency equipment comply with OSHA standards. Document Archiving and Management Responsible for the distribution, binding, organization, and preservation of all warehouse-related documents, including inbound/outbound slips, Bills of Lading, invoices, and ocean shipping documents. Ensure all documents have a clear archiving system for quick retrieval when needed, and comply with California business record retention requirements. 6. Team Collaboration and Communication Work Planning Assist the Warehouse Supervisor in recording daily work plans and completion details for each warehouse employee. Collaborate with the warehouse team to ensure all tasks are completed on time. Communication and Coordination Maintain transparency and open communication, acting as a liaison between the warehouse and management, conveying key information and data reports. Job Requirements Education: High school diploma or equivalent. Skills: Proficient in Microsoft Office (Word, Excel), with basic data entry and analysis skills. Language: Good written and verbal communication skills in English. Professional Qualities: Strong sense of responsibility, attention to detail, good organizational and time management skills. Honest and upright, able to work independently and resolutely uphold company interests and data integrity. Pay: From $19.00 per hour Benefits: Health insurance Paid time off Work Location: In person