TIPS Customer Relations and Accounting

QUALIFICATIONSHigh School DiplomaThree years clerical experience, typingExperience in operating a variety of word processing and office software.Experience in working with multiple supervisors preferred.Recommended by ESC Executive Director.Any acceptable variations of the above as approved by board of directors.CENTER RESPONSIBILITIESProcess all personnel, timekeeping, travel, MIS and other paperwork in a timely manner.Maintain professional attire and grooming appropriate for specific job position.Demonstrate punctual and regular attendance on the job.Exhibit professionalism in all situations at the ESC and in District visits.Other duties as assigned by Supervisor / Executive Director.DEPARTMENT RESPONSIBILITIESAttend Department Meetings and ESC General Staff Meetings.Ability to handle and see to completion multiple projects simultaneously and on deadline.Demonstrate positive attitude with excellent interpersonal skills.Be willing to work as a member of a team but also independently.Ability to handle constructive criticism in a positive manner.Keep TIPS Office Manager advised of all TIPS information.POSITION RESPONSIBILITIESRetrieve, distribute and process accounting mailCommunicate with TIPS/Construction regarding bill, reporting and paymentsMaintain communication through all channels with vendorsResearch pending checks for processingProvide payment plans to vendor to bring accounts current / clearedProvide training on proper submissions of sales and reportingProvide vendor portal training and generate access to users via email and phoneProvide contracts collections / communication with vendors and legal teamDirect billing and communications with regard to new and expiring contractsProcess TIPS incoming revenue for deposit.Be responsible for posting incoming checks to the TIPS admin site.Clear all checks against the PO from the member.Will notify all vendors on past due payments.Invoice vendors monthly.Provide backup for processing incoming PO (review, validate to vendor contract, process through PO System)Provide backup for processing confirmation only Purchase Orders.Organize and process check deposits.Assist in training.Report bank revenue to business office supervisors.Other secretarial support tasks as requested.SPECIAL ASSIGNMENTSOTHER - Will perform other duties as assigned by Supervisor and/or Department DirectorTERMS OF EMPLOYMENTUp to 226 working daysThis is an at-will employment position.In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing.