Operations and Warehouse Manager

Job Description : Operations & Warehouse Manager Position Type: Full time Reports to: CEO Level of Supervision: Processing & Warehouse Department Employment Classification: Exempt Location: 13606 Gun Club Rd., Wasco, CA. 93280 Job Brief: The purpose of this role is to plan, direct and oversee the safe and efficient operation of the processing facility. Provide necessary resources to members of management team in order to achieve quality and best cost. This person will provide management oversight of day-to-day operations and long-term processing work, activities, planning and project work. Responsible for the operation of a section within the Warehouse function. Supporting the Management Team with the day-to-day operation of the warehouse, responsible for a group of warehouse associates and ensuring an efficient warehouse operation in achieving business targets. Provide line management to the team, coordinating their workloads, providing support to ensure that the team delivers, monitoring any issues, and ensuring production targets, KPIs, and quality standards are met in order to meet the requirements of the customer. Develop the team by focusing on individual performance and support requirements to achieve high standards, whilst fostering a culture of working safely. Work under general supervision, reviewed by Management. Decisions and results have an impact on the function and their success. Performance affects the function’s image. Essential Functions: Processing Plant The Operations & Warehouse Manager’s first responsibility of the day is to perform a Pre-Op Inspection. (See DAILY PRE-OP SANITATION REPORT). Ideally Pre-Op is preformed prior to the USDA Pre-Op Inspection, although can be done alongside the USDA Grader. Once a Processing Lead has been thoroughly trained, the Manager can re-assign the Pre- Op duties. During the Pre-Op Inspection a Safety Inspection should be performed. Operations & Warehouse Managers are required to do a daily safety walk-through to identify any safety hazards prior to employees starting their shift. (See Pre-Shift Safety Checklist) Once the Pre-Op and Safety Inspection is complete and the machines are cleared for production, the Operations & Warehouse Manager can set up the Egg Grading machine. Turn on Over Wrap machine and start filling all of the washers; don’t actually start running the washers or blowers until machine check has been performed. Manager may perform or can assign the Machine Check to his Lead Mechanic. Machine speed is set and machine is started. Listen for any in-normality in machine, such as tools left in the machine, rollers off, and or any machine malfunctions. Set lanes to run consistently. Run machine for approximately 5 minutes. Once confirmed the machine is running correctly, turn on washers and blowers. Set machine speed. Verify that the date stamps set up, boxes, cartons, and slip sheets set up, and everything is available for production to begin. Employees arrive on the floor and full production begins. Run approximately 2 1/2 cases of each product, increase speed to approximately 200 cases per hour to ensure date stamps are correct and all positions are running efficiently. Verify all people are in place, and positions are covered. Adjust lines production if someone is missing. If necessary call in or pull resources from other areas to ensure proper coverage. Once everything has cleared and depending on the availability of the eggs, the final machine speed will be determined by the Manager. Before leaving the Plant for the day, Manager ensures that all Egg Re-Work is done, Production daily cleanup has been performed, all dry products have been properly put away, and cooler are all ready for the night cleanup crew. Manager should have printed the next day’s Run Sheets & ensured that the packaging is available and confirm that there are enough eggs to fill the orders. Operations & Warehouse Manager will ensure that all employees are working in a safe manner and under safe conditions. Operations & Warehouse Manager will be responsible to enforce all company policies and give disciplinary actions to anyone breaking any rules or policies. Operations & Warehouse Manager is responsible to let the Safety Advisor know when it is time for employees to be retrained or certified on equipment Check and verify HACCP Computer is registering proper temperature readings by validating the gauges with the laser thermometer. Sanitizer Readings - Manager must verify personally or assign verification task to a designated Employee. Check HACCP Computer Read Outs for day before. Ensure that there are not any questionable activities or critical readings and file the logs in appropriate folders. Check Compressors; make sure all three are running. Check that both Boilers outside are running and temperatures are at 180 degrees. Manager can assign this to the mechanic to check prior to production, although Manager will verify task is being performed. Verify all logs are being filled out and that staff understands the importance of each log and its purpose. Operations & Warehouse Manager will perform all employee evaluations in a timely manner. Document all incoming loads that do not adhere to critical limits in the Incoming Corrective Action Record. All incoming shell egg loads that do not adhere to critical limits must be inspected. If the deviation is a cause of inadequate reefer temperature settings beyond normal loading and unloading deviations then loads will be turned away. All incoming product returns or red tag product must be logged on the Store return log sheet and filled out accurately with lot numbers, plant numbers, and reason for returns. Then log product in the receiving log. Product return log must be turned in to your manager then must communicate with USDA by e mail about the incoming product returns. Product returns or red tags must be placed in the USDA holding area indicated by the assigned location only. Anything stored in this area must be documented on the disposition log. Provide the leadership necessary to obtain the goals set by the team. Continuously lead Safety, PM programs and other initiatives for the processing facility. Maintain compliance with environmental regulatory agencies. Verify and validate quality policy procedures. Conduct monthly reviews of quality program. Lead management team HACCP meetings, and insure proper resources are in place. Lead continuous process improvement initiatives and mindset. Be alert to better, more cost effective and efficient ways of running the processing operation. Review processing reports, trend analysis and make decisions in order to maximize efficiency of processing operation. Responsible for daily/weekly/monthly safety checks. Support other safety matters throughout facility. Ensure that all employees are working safely. Working with the Assistant Manager and Processing Leads, effectively manage the processing plant, including operating budget and capital investments related to processing. Manage expenses and budget aspects of processing operations; focus on controlling processing labor costs. Manage the effective scheduling of processing employees; minimizing costs and maximizing labor efficiencies. Work with maintenance staff, vendors and contractors on matters of maintenance, repairs and supplies to ensure that the operation remains both technically sound and efficient. Responsible for daily/weekly/monthly safety checks. Maintain compliance with environmental, regulatory agencies and animal welfare standards. Follow all USDA and OSHA regulations and procedures to keep the facilities in compliance. Responsible for the Welfare of the birds Implement and maintain the Biosecurity program to maintain a secure facility. The manager will be required to work with all management to maintain a bio-secure facility. Recognizes and takes steps to prevent and resolve all production problems to minimize their impact on the operation. Able to diagnose problems and determine appropriate solutions. Responds to emergency alarms. Provide direct daily supervision of assigned direct reports to ensure accuracy and adherence to pertinent policies, practices, and procedures (SOP’s, safety procedures, and biosafety protocols) Prioritize and schedule workload of assigned direct reports. Partner with Human Resources to assist in the handling of disciplinary issues and drafting the appropriate personnel action documents. Manage retraining and implement change with purpose and urgency. Identify training and development needs of direct reports. Assist in the development, implementation and delivery of training programs. Responsible for ensuring that all direct reports are trained on each essential job function for their positions, the training is effective, and an appropriate record of training has been documented for each essential job function. Responsible for the documentation of training records of all tasks, policies, processes, and procedures that an employee is trained on. Monitor and document the performance of direct reports. Assist and provide regular coaching and counseling. Schedule overtime as authorized. Review timecards and manage with the coordination of vacation/time off schedules. Recommend and implement techniques to improve productivity, increase efficiencies, cut costs, take advantage of opportunities, and maintain state of the art practices. Warehouse/Dry storage/Shipping General and Task Management Run an efficient warehouse operation which is able to fulfill operational and customer demand and meet set targets Ensure the delivery of materials to production lines in accordance with production schedules Train new Warehouse operatives within area of responsibility Ensure inventories in area of responsibility are accurate Ensure stock movements are recorded accurately Ensure that any computerized or automated systems are accurate and up to date Identify any systems improvements and make recommendations for change Where possible resolve any issues or problems which occur in the warehouse. Where appropriate elevate the issue to a more senior level Produce regular reports and statistics as and when required Review ways to reduce waste Assist in planning future capacity requirements Ensure that health and safety meet the required standards and carry out risk assessments Ensure that all lifting and maneuvering of products and materials is carried out in accordance with manual handling procedures Ensure hazardous materials are stored in accordance with requirements Ensure that vehicles, machinery and equipment is well maintained and fit for purpose Maintain high standards of security in the warehouse Ensure staff comply to health, safety and environmental regulations and work safely to protect themselves and others in the warehouse environment Ensure a clean and tidy working environment to aid operational efficiency Ensure that both the Run Sheet and the Set-Up Sheet are printed and ready for next day’s production. Check that Run Sheets are available for the appropriate personnel. Ensure that the Processing Plant Laborer has a copy of the Run Sheet first thing each morning Check cooler inventory, see what is on hand, and check orders for what is needed for the day. Warehouse Manager must check email for inter-company orders that may arise. Make a visual inspection of all egg products and ensure packaging is not being damaged in any way. Check use by dates and/or lot #’s of all products. Perform visual inspection of all products on floor, verify labeling information and check for accuracy 2 hours before the completion of running eggs, the Warehouse Manager must check Cooler Inventory to ensure the accuracy of the completed orders ( if necessary communicate the shortages) The Warehouse Manager focuses on orders, by checking the run sheet on periodic times throughout the day. Makes date changes (according to state) and product changes according to the run sheet, and follows up by notifying de-nesters, packers, stackers and USDA graders of the changes. Ensures labels are stocked to the correct packing lanes. Dates are everyone’s responsibility. Verify and log all incoming or outgoing Raw Materials & Packaging Materials. Verify that all trailers are free of visible contaminants and do not contain incompatible products. Verify and log dates or lot #’s of all raw materials & packaging materials. Record & Log Traceability information for all goods received on all “incoming records”. Unload all trailers in a timely manner. Unload and transfer any Chemicals delivered to appropriate Chemical Storage area. PPE is required. Dry Goods storage areas shall be cleaned and all logs are current and up to date. Material is stored off the floor, appropriately covered with plastic, stored on pallets or containers that prevent cross contamination. Dry Storage inventory is used on a First in First out (FIFO) basis; Recycling Materials shall be separated and clearly labeled. Ensure that all Recycling Bales are loaded onto the appropriate trailer and logged onto the loading sheet. 18” security barrier shall be clean and free of any packaging materials, and yellow line must be clearly visible. Responsible for unloading trucks in a timely manner. Communicates with the front office of incoming trucks to be unloaded and keeps an accurate count while unloading. Ensures that all material in the dry storage is covered in order to prevent cross contamination. Assist the runner and order runner in supplying material to the processing area. Keep an accurate count of dry storage inventory and is responsible for cleanliness of the area along with keeping all lanes clear for safe access in and out this area. All Cooler Staff will have certification in Stand-up Forklift, and regular Fork lift, and Pallet Jacks. The Safety Advisor will certify the staff on all appropriate equipment. Assist in the communication, training, execution, and maintenance of departmental SOP’s and job descriptions. Serve as a role model to subordinates as it relates to effective time management, communication, and utilization of resources, and provide leadership and motivation to department personnel. Ensure that direct reports complete their timesheet daily and submit a completed timecard for approval on the last day worked each workweek. Ensure that direct reports resolve all timecard, attestation, and payroll related matters and complete the attestation on the last day worked each workweek. Ensure that direct reports have regular, consistent, and predictable attendance per Central Valley Eggs attendance and punctuality policy. Properly complete timesheet daily and submit your completed timecard for approval on the last day worked each workweek. Resolve all timecard,