Project Manager, Marketing & Events

Project Manager, Marketing & Events NOTE: We are seeking candidates with experience across various disciplines (such as project, event, marketing, and operations management), preferably in the events planning or association management industry. This role is hands-on, requiring strong project management skills, technological proficiency, and the ability to collaborate effectively across teams.General SummaryThe Project Manager, Marketing & Events, is a key player in the daily operations and execution of Etherio Signature Events, our internal promotional events, and conferences arm.This role requires deep involvement in every project planning phase, ensuring that strategies are effectively implemented, and that marketing and event objectives are seamlessly aligned.The ideal candidate thrives in a hands-on environment, managing multiple tasks with precision and driving projects to successful completion. A proven track record in project management, proficiency with project management software and marketing tools, and strong written communication and editing skills are essential. Collaboration across cross-functional teams is also critical for success in this role.Essential FunctionsOperational ManagementOversee the daily management and operations of the company’s signature conferences, ensuring all departments work efficiently and effectively. Develop and implement operational strategies that align with marketing and event objectives. Project Planning and CoordinationDefine project scope, objectives, goals, timelines, resources, and deliverables. Create and maintain project schedules to ensure timely execution. Identify and coordinate the necessary personnel and resources for project success. Use project management software to track progress and manage tasks in detail. Team Leadership and CoordinationLead and coordinate cross-functional teams involved in event planning and marketing efforts. This includes close collaboration with internal teams (such as marketing, association management, and technology) and external stakeholders and vendors. Foster a collaborative environment that encourages teamwork and idea-sharing. Stakeholder CommunicationsProvide regular updates on project status, proactively addressing any issues and implementing corrective actions as needed. Generate and share regular reports on operational performance, project status, and lessons learned for future projects. Event Planning and ManagementWork with the event planner to coordinate and manage various events (such as conferences, seminars, and networking sessions), overseeing all aspects of event execution. Marketing AssistanceWhere possible, assist with content, layout, and deployment of email communicationsAssist with edits to existing documents. Create posts and assist in managing social media platforms. Assist in executing on the marketing strategy developed in collaboration with the Marketing team. Performance Monitoring and ReportingMonitor and analyze key performance indicators (KPIs) to ensure goals and objectives are met. Prepare and present regular reports on operational performance to senior management. Financial ManagementOversee the financial aspects of marketing campaigns, events, and operations to ensure fiscal responsibility and accountability. Develop budgets, track expenses, and manage financial reporting. Preferred QualificationsBachelor’s degree, preferably in Business Administration, Marketing, or a related field. 4-6 years of experience in marketing, project, and event operations management, preferably in the events planning or association management industry. Hands-on experience with project management software (such as Asana, Trello, or similar tools). Proficiency in marketing tools such as Mailchimp, HubSpot, Canva, etc. Excellent leadership and team management abilities. Minimum Requirements3-5 years of experience in marketing, project, and event operations management, preferably in the events planning or association management industry. Proven analytical skills with the ability to interpret data and make informed decisions. Strong project management skills with the ability to plan, execute, and oversee projects from inception to completion. Exceptional written communication and editing skills, with the ability to interact effectively with stakeholders. Strong organizational and time management skills, with a meticulous attention to detail and a commitment to quality assurance. Ability to collaborate with cross-functional teams and thrive in a fast-paced environment. WORKPLACE LOCATION REQUIREMENTSHybrid work environment with a combination of remote and in-office presence with the possibility of being onsite at client and event locations. Travel RequirementsAbility to travel approximately 20%. Scheduling RequirementsFlexibility in scheduling, including working evenings and weekends as needed to meet client, event, or company needs. Essential Physical Functions And Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.Must be able to remain either in a stationary position most of the time (such as when working in the office), while also being able to stand and/or move for the majority of the time (such as when executing events onsite). Need to lift, carry, push, or drag boxes or equipment up to 30 lbs. Frequently moves inside the office to access file cabinets, office machinery, etc. Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces). Occasionally required to position self in a stooping, kneeling, or crouching manner. Frequently required to use hands or fingers, handle or feel objects, tools, machinery, and computers. Frequently communicates with others and must be able to exchange accurate information in these situations. Frequently operates a computer and other electronic equipment. The noise level in the office work environment is usually low to moderate, while event environments may be moderate to noisy. _______________________________________About EtherioAt Etherio, we create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time.Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why.” Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in our office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to work out loud with a diverse team of professionals who are learners and teachers together, enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.Joining our team comes with perks that support you in your personal and professional journey. Benefits include:Medical, dental, vision and more. 401(k) with matching. Generous paid time off. Flexible and hybrid work schedules. Our approach has scored us many industry awards over our 30-year history, including 17 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies. As leaders in the industry, we're always exploring new ways to solve challenges for our clients.Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees._______________________________________The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact hr@etherio.com .