Legal Administrative Assistant

Legal Assistant — Estate Planning & Trust Litigation (Part-Time, Encino)Weitz Law is a boutique California firm representing high-net-worth families and individuals in estate planning, trust and probate litigation, and tax controversy. Our caseload includes trust contests, fiduciary disputes, complex probate matters, QPRT and grantor trust work, and the multigenerational planning that surrounds them. We work in close collaboration with the managing attorney; the right person here gets real exposure to sophisticated work from day one.We are hiring a part-time Legal Assistant to support a fast-moving caseload across estate planning and trust litigation matters.What you will doClient intake, correspondence, and follow-up across active estate planning and litigation filesDraft engagement letters, client letters, and routine pleadings for attorney reviewPrepare and e-file probate court documents (DE-100 series, petitions, declarations, accountings)Manage the firm calendar, court deadlines, and matter status across multiple active filesCoordinate document collection, exhibit organization, and hearing or trial prepSupport billing entry, file management, and conflict checks on new intakesWhat we are looking for1+ year legal assistant or paralegal experience (probate, trust, or estate preferred)Strong written communication and detail orientation; calm under deadline pressureDiscretion and professionalism handling confidential client informationComfort with modern practice tools (Clio, e-filing platforms, document automation, AI assistants) is a plusLogisticsPart-time, 20+ hours per week with flexibility; W-2 employeeMostly in person at our Encino office; some remote flexibility on the right schedule How to apply LinkedIn Easy Apply, or send your resume and a short note to zack@weitzlawesq.com. In your note, please describe one matter or project you owned start to finish. Responses within 5 business days.Legal Administrative AssistantCompensation: $27-40 per hour (based on experience) Location: Encino, California Schedule: Part time, 20+ hours per week. Mostly in office; some remote flexibility for the right schedule. Parking or transit stipendRole DescriptionWeitz Law is a California firm focused on estate planning, trust litigation, trust administration, probate, and tax matters. Our caseload includes trust contests, fiduciary disputes, QPRT and grantor trust work, IRS controversy, and the multigenerational planning that surrounds them. The Legal Administrative Assistant will handle scheduling, client communication, document organization, and drafting and formatting of letters and routine filings. Prior law office experience is preferred; motivated candidates interested in a legal career will be considered.QualificationsExperience with legal document preparation and file organizationStrong communication and professionalism with clients and colleaguesHigh attention to detail and discretion with confidential informationProficiency with Microsoft Office or Google Workspace, Adobe Acrobat, and legal softwarePrior law office experience highly desirable; associate's degree or equivalent experience or certificationKey tasksCalendar management; schedule client meetings, deadlines, and court datesCoordinate calls and Zooms; prepare agendas and follow upsMaintain digital files and naming conventionsPrepare and format letters, engagement packets, and routine court forms (probate petitions, declarations, accountings)Proofread for accuracy and grammar; track tasks and matter milestones across active estate planning and litigation filesIntake, conflict checks, and initial client communicationsScan and OCR PDFs; assemble exhibits and tables of contents for hearings and trial prepCoordinate signatures (e.g., DocuSign), mailings, and e-filings where allowedLight bookkeeping support (logging expenses, cover memos for invoices)What you bringOne or more years in a law office or legal services setting preferredStrong writing, proofreading, and time-management skillsComfort juggling multiple matters and deadlinesTech savvy; quick to learn Clio, court e-filing portals, and DocuSignProfessional phone presence; integrity and client service orientationPluses, not requiredExperience in estate planning, probate, trust administration, trust litigation, or tax controversyFamiliarity with California Judicial Council forms and e-filing systemsBasic Excel or Sheets skillsComfort with modern productivity tools (AI assistants, document automation) for routine tasksHow to ApplyLinkedIn Easy Apply, or email your resume and a brief note explaining why this role fits you to zack@weitzlawesq.com with the subject line "Legal Assistant – Your Name." Include two or three bullet points about relevant experience (calendaring, document management, letter drafting). Writing samples are welcome.EEOWeitz Law is an equal opportunity employer.