Office & Bookkeeping Coordinator

Location: Livermore, CASchedule: Monday–Friday (Full-Time)Compensation: $30-40/hour (depending on experience) plus bonus and benefitsPosition Summary:Our client, a highly respected hospitality firm, is seeking a sharp, trustworthy Office & Bookkeeping Coordinator to be the operational backbone of our corporate office. You'll own the financial processing and day-to-day administration that keeps a busy, multi-location hospitality company running - working directly alongside ownership and leadership in a role where your reliability and attention to detail genuinely matter.Finance & Accounting:Process vendor invoices, payments, and manual checks with precision and accountabilityManage accounts receivable and accounts payable with accuracy and integrityReconcile monthly credit card statements, reimbursements, and cash deposits ensuring financial transparencyCoordinate with external partners on reimbursements and financial documentationSupport banking activities, including remote deposits, in-person deposits, reconciliations, and reportingPayroll & HR Administration:Accurately track employee time off, reimbursements, and updates in internal databasesSupport payroll processing with confidentiality and reliabilityMaintain meticulous employee records and support compliance with company policiesOffice Administration & Operations:Manage office supplies, facilities coordination, and vendor relationships across multiple locationsSupport employee recognition, onboarding documentation, and training coordinationEnsure timely compliance with government filings, reporting deadlines, and company policiesServe as a trusted liaison between staff, leadership, banking partners, and accounting teamsQualifications:3+ years of experience in office operations with a background in A/R & A/PPayroll support experience preferredProven integrity and discretion handling sensitive financial and HR informationProficiency with QBO, Bill.com, MS Office, and Google WorkspaceHighly organized, self-directed, and able to manage recurring responsibilities independentlyMulti-location or hospitality experience a plus