Executive Assistant

Responsibilities:Personal Assistant ResponsibilitiesScheduling all meetings and maintaining a calendar with the necessary information i.e. date, time, location, context across the business for the CEO Send reminders as needed for various meetings/calls each day Actively track relevant birthdays/events for contacts - prompt action when needed i.e. sending gifts, making calls etc. Readily available to make runs on various errands as needed - car is requiredProviding background information for each meeting ahead of time Ensure logistics are correct in the calendar/phone numbers are provided. Take notes on calls and meetings and send to relevant parties following each meeting/callMaintain a running list of outstanding items across the business - proactively assist in accomplishing each task Data ReportsMonitor RIAA daily for new relevant certificationsMonitor internal artist portals and data reports for relevant data spikes Travel Book travel and provide options for all travel needsCEOManagement ClientsPotential Label Signings / Label Roster Office DutiesOpen the L2TK office every morningMake sure the office is clean and in a proper state for meetings/use Take inventory of what office supplies are neededPrepare the recording studio for use Recording studio Maintain studio calendar Book Engineers ahead of sessionsCollaborate with engineers to send session reports after each studio sessionExternal Studio bookingReach out externally to studios as needed to book for artists Ensure studios are paid out by label partners Box / Data MaintenanceMaintain and organize box drive / disco containing agreements / music / press photos / assets Qualifications: Willing and eager to work in a personal assistant role Must have sharp attention to detailMust have very strong organizational skills Must have experience managing an email inbox Must have experience with Google Drive, Microsoft Office Must have a background/desire to work in the music industry/record label business 1-2 years of experience in an administrative role preferredJob Type: Full-timeSchedule: Monday to Friday, On callWork Location: In person, 4 days a week, Los Angeles