Administrative Specialist

Company Overview The Realms of Asgard, Inc. (TROA) is a dedicated nonprofit organization committed to fostering safe, inclusive, and supportive communities both online and offline. Our focus is on mental health awareness, veteran support, and creating meaningful human connections through innovative programs and partnerships. Job Overview We are seeking an energetic and detail-oriented Administrative Specialist to join our team. In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across our organization. Your proactive approach and organizational skills will help us maintain efficient office management, excellent customer service, and effective communication channels. Duties Manage day to day operations, including greeting visitors and handling virtual multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to ensure accuracy and organization of records Coordinate calendar management and schedule appointments for staff members and external partners Support bookkeeping tasks using QuickBooks for financial record-keeping and expense tracking Provide exceptional customer support via phone, email, and in person to foster positive relationships with community members and partners Oversee office supplies inventory, order necessary materials, and maintain a tidy work environment Assist with special projects related to community outreach, event planning, or internal communications Qualifications Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively Strong computer literacy including data entry, typing speed, and familiarity with office equipment such as multi-line phones Bilingual abilities are highly preferred to support diverse community engagement Demonstrated customer service excellence with proper phone etiquette and professional demeanor Experience with QuickBooks or bookkeeping is a plus Personal assistant or medical/dental receptionist experience is beneficial but not required Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment Join us in making a difference by supporting our mission to build resilient communities through compassionate administration! Job Types: Full-time, Part-time Pay: $15.00 per hour Expected hours: 10 – 40 per week People with a criminal record are encouraged to apply Application Question(s): TROA, Inc. is a Non-Profit, and this is considered mission work. Do you agree to this? TROA, Inc. positions are currently non-paid. In the future with programs and grants, this could change. Do you agree to this? Work Location: Hybrid remote in Danville, IN 46122