Order Processing Assistant

Hi, we're Webconnex!We are an ambitious team of passion driven people. We love to make software but our true priority is our intentional company culture. Headquartered in Sacramento, California, with employees all over the country, we believe a team performs best when individuals are empowered, honored, and trusted.Our team is comprised of smart, passionate, and humble people who love what they do. The results speak for themselves. We currently have over 50,000 customers who process over $1.5 billion dollars annually for their events and fundraising. If you want to join a talented team doing big things, you’ve found the right place. We hope you apply!18YEARS50kCUSTOMERS$1.5BPROCESSED ANNUALLYRole DescriptionWe are seeking a detail-oriented Order Processing Assistant to support our Sales Operations team. This role reports to the Head of Revenue & Sales Operations (HRSO) and is responsible for ensuring accuracy and integrity across sales deal data, contracts, and invoicing processes.The ideal candidate is highly organized, communicates well, is process-driven, and comfortable working within sales and contract management systems.‍This is a temporary, part-time role.LocationThis role is based at our headquarters are in Sacramento, California.Responsibilities Order Processing & Deal GovernanceAudit and verify that all signed contracts are properly attached within HubSpot andaligned with corresponding dealsEnsure consistency between contract terms and product data (Product Org Adminrecords) partnering cross-functionally to identify and resolve data discrepancies Invoicing & Payment ManagementEnsure product invoices are generated accurately and in a timely mannerTrack invoice progress and maintain visibility into payment statusFollow up internally with deal stakeholders (and externally with customers, if directed) tosupport timely payment collection Operational EffectivenessProvide regular updates on audit progress across Deals, Contracts, and Product OrgAdmin recordsIdentify and recommend process improvements to streamline deal governance and invoicing workflowsRequirements Experience in order processing, contract auditing or a related role Experience with common CRM sales tools (HubSpot preferred but not required) and contract platforms (DocuSign, PandaDoc, Adobe, etc.) Strong attention to detail with the ability to audit data across systemsCompensation & Terms $20/hour at 20 hours per week This is a temporary role with an initial duration through the end of 2026; as the business grows and operational needs evolve, there may be opportunities to expand responsibilities or extend employment. Computer hardware, office snacks & drinks provided. Participation in Relish lunch service (in-office) 3x a week included. Not eligible for Medical, Dental, Vision benefits or Paid Vacation/Sick.