Executive Assistant / Office & Administrative Specialist Sr

Working Title: Executive AssistantJob Class: Office and Administrative Specialist, SeniorAgency: Human Services DeptJob ID: 94000Location: St. PaulTelework Eligible: YesFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 05/08/2026Closing Date: 06/04/2026Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCMEDivision/Unit: DHS-Central Office / BHDH MCDHH StaffWork Shift/Work Hours: Day ShiftDays of Work: Monday - FridayTravel Required: Yes, up to 5%Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: KFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: YesThis position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Under general supervision, the Office & Administrative Specialist Sr. supports the Commission’s office. The incumbent organizes and provides varied and often complex administrative and communication support for internal and external customers following established guidelines, rules, and statutes in a fast-paced multilingual environment. Tasks are often complicated, and at times, confidential. Responds to assigned administrative tasks that have no immediate solutions within established procedures and guidelines by researching and proposing alternatives. This position requires the ability to work independently, managing multiple priorities to accomplish tasks within a required time frame.Minimum QualificationsTo facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**Database, Documents, and Records Management including Microsoft Outlook, Word, Excel and PowerPointDesktop or Website Publishing sufficient to maintain Commission web content and experience with content management systemsEnglish Language sufficient to use proper spelling and grammarTyping/Keyboarding sufficient to edit and compose a variety of documents and online contentSigning Skills sufficient to communicate fluently in American Sign Language, including reading and writingMath skills sufficient to maintain accurate financial information in ExcelPreferred QualificationsKnowledge of government management processes so as to assure an understanding of, patience with, and respect for, the steps required to complete administrative tasksKnowledge of work simplification techniques and work measurement proceduresKnowledge and experience relating to core principles of effective communication, including but not limited to the areas of media relations, visual communication, social media, and webVariety of experiences working effectively with others from different backgrounds and/or culturesAdditional RequirementsTo facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.How To ApplySelect “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.ContactIf you have questions about the position, contact Darlene Zangara at darlene.g.zangara@state.mn.us.To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to JaKeya Spencer at JaKeya.Spencer@state.mn.us.If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.About Human Services DeptWE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.Working together to improve the state we love. What do Minnesota's State employees have in common?A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefitsAs an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.Your benefits may include:Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)Employee Assistance Program (EAP) for work/life support:A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder carePrograms, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.