Administrative Assistant

Administrative Assistant / ReceptionLocation: Boston, MA (On-Site) OverviewA highly regarded, Boston-based investment firm is seeking an Administrative Assistant / Reception Professional to join its collaborative and fast-paced team. This individual will play a key role in supporting day-to-day administrative operations while also serving as the first point of contact for visitors and external partners. This is an excellent opportunity for a polished, detail-oriented professional who enjoys balancing administrative coordination, event planning, and front-facing responsibilities within a dynamic financial services environment. Position OverviewThe Administrative Assistant will provide support across multiple departments, assist with meeting and event coordination, and manage reception responsibilities to ensure a seamless and professional office experience. This role requires strong organizational skills, a proactive mindset, and the ability to build relationships both internally and externally. Key ResponsibilitiesProvide administrative support across various internal teams to ensure efficient execution of day-to-day operations Coordinate logistics for meetings, conferences, and both in-person and virtual events Plan and execute firmwide events, including vendor coordination, communications, and post-event tracking Prepare, edit, and distribute communications related to meetings and events Maintain and improve internal processes, identifying opportunities for greater efficiency Research and recommend vendors, venues, and service providers Build and maintain strong relationships with external vendors and partners Track event metrics including attendance, budgets, and feedback to inform future planning Support employee engagement initiatives and contribute to a positive office culture Manage reception responsibilities, including greeting guests, coordinating conference room usage, and overseeing visitor access QualificationsBachelors degree required 2+ years of relevant administrative, office coordination, or event planning experience Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Proven ability to manage multiple priorities and anticipate needs in a fast-paced environment Experience coordinating events (corporate, internal, or client-facing) High level of professionalism and discretion when handling confidential information Comfortable interacting with individuals across all levels of an organization Strong technical proficiency across Microsoft Office and related tools Why This RoleOpportunity to join a well-established and growing investment firm Exposure to multiple teams and business functions Highly collaborative, team-oriented environment Visible role with both internal and external interaction This is a temp-to-perm role with a likely temp period of about a month.