Accounting Manager

The Accounting Manager is responsible for overseeing the effective and efficient execution of accounting and financial operations, ensuring all departmental tasks are completed accurately, on time, and in alignment with company standards. This role requires strong leadership, attention to detail, and the ability to manage workflows while supporting cross-functional teams.This role may evolve as business needs change; responsibilities may be added or adjusted verbally or in writing.Key ResponsibilitiesPayroll ManagementOversee and review timekeeping for 300+ employees within the WorkMax system, ensuring accuracy and complianceResolve complex payroll issues in collaboration with employees and internal teamsManage missing labor hour reporting (MLHR) and ensure timely processingSupport employees with payroll-related inquiries, reimbursements, and system navigationPrepare and deliver weekly payroll adjustment datasets to shared servicesCoordinate payroll processing by providing required reports for PaycomMaintain duplicate payroll records in Computer Ease for accuracy and reconciliationOversee distribution of live checks and payroll documentationEnsure accurate reporting and submission of workers’ compensation payroll dataApprove and manage Personnel Action Forms (PAFs) within PaycomAccounts Receivable OversightOversee payment application processes, including deposits and reconciliationEnsure timely distribution of payment documentation to relevant stakeholdersCollaborate with collections teams and shared services to resolve discrepancies and improve cash flowFinancial Systems & Data Integrity (NetSuite / Computer Ease)Manage and validate financial data across systems to ensure consistency and accuracyOversee Work Breakdown Structure (WBS) updates and change order trackingReview and approve journal entries and month-end accrualsEnsure alignment between NetSuite and Computer Ease dataSupport financial reporting and system integrity initiativesAccounts Payable & Vendor Management (Oversight & Backup)Supervise invoice coding and routing processes, ensuring proper job cost allocationReview vendor reconciliations and resolve discrepanciesOversee invoice intake and processing workflowsEnsure proper handling of lien waivers and vendor compliance documentationSupport vendor payment processes in coordination with shared servicesPartner with operations teams to resolve invoice and purchasing issuesOversee purchase order issuance, tracking, and updatesAssist in establishing vendor credit accounts and maintaining vendor relationshipsEnsure compliance with business licensing requirements across municipalitiesLeadership & Process ImprovementProvide oversight and backup support for key accounting functions, including AP and invoice processingGuide workflow prioritization and ensure deadlines are consistently metIdentify opportunities for process improvements and increased efficiencyServe as a key liaison between accounting, operations, and shared services teamsExercise independent judgment in financial decision-making and issue resolutionQualifications & RequirementsMinimum of 4 years of accounting experience, with exposure to full-cycle accounting functionsExperience handling advanced accounting tasks such as month-end close, accruals, and journal entriesProven ability to manage workflows independently and deliver accurate results with minimal supervisionProficiency in Microsoft Office and collaboration tools (e.g., Teams)Experience with Paycom and NetSuite strongly preferredBilingual in English and Spanish preferredSkills & CompetenciesStrong leadership and organizational skills with exceptional attention to detailExcellent analytical and problem-solving abilitiesEffective verbal and written communication skillsStrong interpersonal skills with the ability to collaborate across departmentsAbility to manage multiple priorities in a fast-paced environmentSelf-motivated with the ability to work both independently and as part of a teamPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.