Accounts Receivable Specialist

Position Summary This early-career individual contributor role is responsible for supporting and executing daily finance and operations activities with a focus on accounts payable/receivable, invoicing, and quoting (Applied is a Siemens Digital Industries Software value-added-reseller and you will interface with the Siemens team, internal and external clients). The Accounts Receivable Specialist works under general guidance but is expected to execute tasks independently and with a high degree of accuracy. This role ensures that financial transactions are processed correctly and on time, maintains essential records, and provides administrative support to keep business operations running smoothly. The Specialist will collaborate with teams such as Sales, Finance, and HR to streamline processes while maintaining attention to detail and compliance with company policies. Key Responsibilities · Prepare and manage customer quotes and sales orders, ensuring accurate pricing, terms, and timely delivery of quotes to clients. · Convert accepted quotes into invoices and oversee the invoicing process in the accounting system, including entering all required details (e.g., purchase order numbers, terms) and maintaining organized billing records. · Monitor accounts receivable by tracking invoice due dates, sending payment reminders to customers, and escalating overdue accounts in line with company policies. · Oversee accounts payable activities, such as recording vendor invoices (e.g., software license fees or other supplier bills) in the accounting system, tracking due dates, and scheduling timely payments to vendors. · Collaborate with cross-functional teams (Finance, Sales, Operations, HR) to resolve process issues, streamline workflows, and implement best practices that enhance operational efficiency. · Ensure accurate and timely delivery of software licenses to clients with collaboration with the technical team. Qualifications · Bachelor’s degree in Accounting, Business Administration, or a related field (or equivalent work experience). · 2–4 years of experience in operations, accounting support, or a similar role, with hands-on experience in accounts payable, accounts receivable, invoicing, and general financial administration. · Proficiency with accounting, financial and business software (e.g., QuickBooks, MS Teams, etc.). · Excellent attention to detail and organizational skills, including the ability to follow procedures and manage multiple tasks and deadlines effectively. · Strong written and verbal communication skills, with a professional demeanor and the ability to interact effectively with colleagues, vendors, and customers. · Self-motivated and able to work independently under general guidance, demonstrating initiative, problem-solving abilities, and a willingness to take ownership of responsibilities. · High level of integrity and discretion in handling confidential financial. · Please note that this position will require a background check and a credit score above 700. This position is a full-time non-exempt position. This position is on-site at our office in Portland - 97214. Applied CAx offers PTO, holidays, health, dental, 401k, maternity/paternity leave, professional development, and a great team to work with. We look forward to hearing from you. Pay: $55,000.00 - $70,000.00 per year Benefits: 401(k) 401(k) matching Flexible schedule Health insurance Parental leave Professional development assistance Education: Bachelor's (Preferred) Location: Portland, OR (Required) Work Location: In person