Administrative Coordinator

Admin CoordinatorLocation: Newton-Wellesley Hospital – 2014 Washington St, Green Building, Suite 563, Newton, MASchedule: Monday – Friday, 8:00 AM – 4:30 PM (40 hours/week, 30-minute unpaid lunch)Work Type: Fully OnsiteContract Duration: 03/16/2026 – 09/25/2026 (6 months, potential for extension or temp-to-perm)Pay: $20–$25/hour (based on experience and internal compensation guidelines)Parking: Free parking available after a one-time $15 registration feePosition OverviewWe are seeking a Department Administrator / Practice Assistant to support Surgical Specialties. This role sits at the front desk and supports patient check-in, appointment scheduling, and administrative coordination for the clinical team. The position is key to ensuring a smooth patient experience in a busy outpatient setting.Key ResponsibilitiesGreet and check in patients at the front deskSchedule and coordinate patient appointments, including surgical visitsAnswer phones, manage messages, and provide general patient informationCollect patient co-payments and assist with insurance verificationManage referrals and maintain accurate patient recordsSupport new patient coordination and other administrative tasksProvide general departmental support and assist with special projectsRequired QualificationsPrevious front desk or customer service experience in a healthcare settingExperience with patient scheduling and check-in processesFamiliarity with EPIC for scheduling and patient registrationExperience collecting co-paymentsStrong communication, organization, and multitasking skillsPreferred QualificationsExperience working with surgeons or surgical schedulingAt least 2 years of medical office experienceAssociate's degree (preferred)