Office Manager

Office ManagerSERVPRO of Bear/New Castle is hiring an Office Manager! SERVPRO offers:Competitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more! As the Office Manager, you will be responsible for hiring, managing, training, assisting and motivating the SERVPRO office team. You will participate in daily office functions, oversee some aspects of accounting, most administrative activities, and always ensure customer satisfaction.Key responsibilities include:Overseeing day-to-day office operations, ensuring efficiency and productivityParticipating in day to day activities each day to ensure each team member stays on trackManaging administrative tasks, including billing, accounts receivables, scheduling, correspondence, and record keepingCoordinating and maintaining office supplies, equipment, and inventorySupporting other management in implementing policies and procedures tailored to the restoration industryLeveraging your knowledge of restoration processes to assist with project coordination and client communicationProviding support to team members with heavier work loads, ensuring their success and maintaining project timelinesFamiliarity with Xactimate software to assist with estimating and invoicing processes is beneficialAssisting with HR functions, such as employee onboarding, timekeeping, and performance evaluations, specifically within the restoration contextCollaborating with other departments to facilitate communication and streamline processes related to restoration projectsPreparing and analyzing reports, presentations, and data specific to the restoration industryEnsuring compliance with relevant regulations and industry best practicesFostering a positive and inclusive office culture, understanding the unique challenges and nuances of the restoration industryPosition requirements include:Proven experience as an office manager or in a similar administrative role within the service or restoration industryExcellent organizational and multitasking abilities, specifically within the context of restoration projectsStrong attention to detail and problem-solving skills related to restoration operationsProficient in Microsoft Office Suite and other office management software commonly used in the restoration industryFamiliarity with Xactimate software for estimating and invoicing (beneficial)Outstanding communication and interpersonal skills, with a deep understanding of client and project coordination within restorationAbility to work independently and collaboratively in a team environment, with an understanding of the dynamic nature of restoration projectsHigh level of integrity and confidentiality, recognizing the sensitivity of restoration work.A minimum of at least 1 year of management and/or supervisory experienceAt least 3 years of customer service and/or office-related experienceKnowledge of HR practices and procedures within the restoration industry (preferred but not required)This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law. If you are a proactive, detail-oriented, and motivated professional with previous experience in the service or restoration industry, ready to take on the challenges of managing a dynamic office, we want to hear from you! Join our team at SERVPRO of Bear New Castle and bring your expertise to a company that values excellence, teamwork, and customer satisfaction.