Office Assistant

Creative Constructors LLC, General Contractor, located in Menomonee Falls, WI, has been in business since 1999 working on Retail, Commercial, State, and Municipal projects. Overview: The ideal candidate possesses a positive attitude, is a good teammate, has a strong willingness to learn, is detail-oriented, has good communication skills, and is proficient in typing and knowledge of Microsoft Office (Word, Outlook, Excel, and Access). Skills Required: Demonstrates top-notch interpersonal skills and possesses a ‘service’ mindset Switches gears easily when juggling multiple assignments, requiring excellent organizational and time management skills, flexibility, and a positive attitude Learns quickly, demonstrates initiative and is sensitive to confidential matters Commands the English language / grammar Typing Duties: Administrative Office Tasks: Answer phones Process mail Office Supplies / Equipment Intake of shipments and orders Company Registrations Assist with collecting Certificates of Insurance Maintain Master Files Update compliance posters, OSHA updates and ‘Good Faith Effort’ lists Assist superintendents, project managers, and accounting department with general tasks Project Management Support: Assist management on an ‘as needed’ basis: Making phone calls Filing as needed Special projects as needed General Bidding/Estimating Phase: Reviewing & setting up bid documents Distributing bid documents Ordering Bid Bonds, when required Updating subcontractor/material supplier database Assembling pre-qualifications when necessary Construction Phase: Order certificates of insurance and bonds Draft Subcontracts and Change Orders for review Jobsite set up (portable storage unites, dumpsters, porta potties, etc.) Maintaining Submittal Logs and Daily Logs Project Completion: Obtain closeout documents from subcontractors and material suppliers (Warranties, Operations & Maintenance Info, & As-Builts) Hours: 8 a.m.–5:00 p.m. Monday thru Friday Benefits: Vacation, Health Insurance, Retirement Plan Compensation: Negotiable / upon experience Health Benefits Retirement Plan Vacation An Affirmative Action/Equal Opportunity Company Website: www.creativeconstructors.com Job Type: Full-time Benefits: Dental insurance Health insurance Health savings account Paid time off Retirement plan Experience: Office: 3 years (Preferred) Work Location: In person