Property Administrative Assistant

Position SummaryThe Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. This role helps ensure efficient property operations through strong organization, attention to detail, and excellent customer service.Key ResponsibilitiesExecutive & Administrative Support Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality Track action items and deadlines to ensure timely execution across teamsOperations & Project Coordination Support cross-functional initiatives involving development, marketing, events, partnerships, and operations Assist with project tracking, timelines, and coordination across internal departments and external vendors Organize and maintain project files, contracts, and operational documentation Support on-site operational needs during key events, openings, or district activations as neededWorking with corporate accounting, engagement with tenants on rent checks, sales collectionsCommunication & Stakeholder Support Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors Draft and distribute internal communications, meeting notes, and status updates Assist with coordination of leadership presentations and stakeholder briefingsOffice & District Support Help maintain efficient office operations, including scheduling, supplies, and vendor coordination Support onboarding and coordination for new team members, consultants, or partners Assist with special projects and ad hoc assignments related to the growth of the propertyQualificationsRequired 3+ years of experience in administrative, executive assistant, or management support roles Strong organizational and time-management skills with the ability to manage competing priorities Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office, SharePoint Pages, and collaboration toolsPreferred Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments Familiarity with project coordination, event support, or district operations Ability to work flexible hours, including occasional evenings or weekends during major eventsKey Competencies Proactive and solution-oriented mindset Strong interpersonal skills and comfort working with senior leadership Ability to operate in a fast-paced, evolving environment Collaborative, adaptable, and detail-driven