Office Manager

Office Manager Olathe, KS (4 days in office, some flexibility) Progressive Safety is growing, and we’re looking for anOffice Managerto help bring structure, organization, and momentum to our internal operations. This is a key role within our company. You’ll work closely with leadership and play a direct part in helping our team operate at a high level as we continue to grow. We are a safety consulting and staffing company serving construction and mission-critical industries across the U.S. Our team is built on strong relationships, accountability, and doing things the right way. What You’ll Do This role sits at the center of our operations and touches multiple areas of the business. Operations & Office Management Help keep the office organized, efficient, and running smoothly day-to-day Identify gaps in processes and take initiative to improve internal systems Assist in implementing and maintaining operational workflows and programs Support weekly operations meetings and help track key action items HR, Recruiting & Systems Vet, select, and help implement a newHRIS platform Once implemented, help manage the HRIS including onboarding, employee records, and updates Assist with recruiting coordination and ATS systems Support new hire onboarding and documentation processes Finance & Administrative Support Assist withdeposits and invoicingin coordination with the finance team Help review, organize, and track invoice-related documentation Support administrative needs tied to financial processes Payroll & Field Operations Support Work closely with our VP of Field Operations to assist withtime sheets and field documentation Help support payroll preparation and coordination Assist in maintaining accurate records for field safety professionals Client & Training Support Assist with preparing and managingtraining cards and client documentation Help track and organize client-related records and deliverables Marketing & Business Development Support Assist with marketing initiatives and business development efforts Help coordinate sponsorships, events, trade shows, and industry involvement Support preparation of materials and logistics for events Potentially represent the company at local events, golf tournaments, and sponsorship booths Executive & Leadership Support Work directly with the President on various operational and strategic initiatives Assist with scheduling and coordination when needed Help move key projects forward across multiple areas of the business What We’re Looking For 5+ years of experience in operations, administration, or a similar role Strong organizational and problem-solving skills Experience working with systems such as HRIS, ATS, Microsoft 365, and financial tools (QuickBooks or similar) Ability to manage multiple priorities and follow through on details Positive, team-oriented mindset Key Traits Highly organized and detail-oriented Brings positive energy to the team Takes initiative and looks for ways to improve processes Comfortable working in an evolving environment Willing to jump in and help wherever needed A Few Important Notes About This Role This is anew role for our company , and it will evolve as we grow. We’re looking for someone who can: See what’s happening in the business Identify needs Take initiative to improve systems and processes At the same time, strong communication and alignment matter. Not every idea will be implemented, and priorities will shift — we value someone who can operate with bothinitiative and flexibility . The Reality of the Role We’re a growing company — not a large corporate office. That means: Some days will involve higher-level operational work Other days will involve helping with the day-to-day needs of the business This could include: Helping organize the office Assisting with company events or team gatherings Picking up supplies or handling small but important tasks We’re looking for someone who takes pride in doing what needs to be done to support the team. Our Culture We’re a small, tight-knit team that works hard and supports each other. We value positive energy and a team-first mindset We care about doing things the right way We look for people who take ownership and follow through We believe in treating people well — both our team and our clients Additional Details Salary:$70,000 – $90,000 Full-time with benefits (health, 401k, PTO, holidays) In-office expectation: ~4 days per week Occasional local events; minimal travel (flexibility is a plus) If you’re someone who enjoys being part of a growing company, taking ownership, and helping a team operate at a high level — we’d love to connect. Apply here on LinkedIn.