Senior Executive Assistant/Office Administrator

Senior Executive Assistant/Office AdministratorAt Clario, part of Thermo Fisher Scientific, we transform lives by unlocking better evidence. We are seeking an experienced Senior Executive Assistant/Office Administrator to support members of the Executive Leadership Team (ELT) while serving as the first point of contact, onsite, for our Philadelphia office location. This role is critical to ensuring executive effectiveness, operational efficiency, and a welcoming, well-organized workplace. The ideal candidate is proactive and highly organized and demonstrates strong situational awareness and time management while thriving in a fast-paced, dynamic environment and consistently anticipating future needs.What We OfferCompetitive compensationComprehensive health, dental, and vision coveragePaid time off and company holidaysRetirement savings plan with company contributionEmployee assistance and wellness programsWhat You'll Be DoingProvide high-level executive support to assigned ELT members, maintaining situational awareness of priorities, time allocations, and organizational goalsAssist with special projects, research, and data collection as neededProactively manage complex calendars and itineraries, resolving conflicts and prioritizing meetings with urgency and sound judgmentLeverage technology, including generative AI and automation tools, to enhance executive productivity, streamline workflows, draft communications, analyze information, and manage complex projects, actions and follow-ups.Handle highly confidential and sensitive business information with discretion, including correspondence with external clients and regulatory agencies, and coordinating signatures for contracts and business documentsCoordinate and execute all travel arrangements for assigned executives, partnering with Finance to ensure timely expense reconciliationMaintain flexible working hours as needed to support ELT members and clientsServe as the first point of contact for visitors to the Philadelphia office, ensuring professional and welcoming experienceAct as the escalation point for office and building-related issues, coordinating with building management and vendorsManage office access, including entry cards and badge administrationOversee office vendor relationships, supplies ordering and inventory, mail and parcel distribution, and outgoing shipmentsSupport on-site meetings, audits, and events, including room setup and catering coordinationAdminister workplace safety responsibilities, including fire and safety training tracking, in coordination with the building landlordProvide backup support during planned and unplanned absencesWhat We Look ForBachelor's degree or equivalent experience required610 years of experience providing C-level executive support in a fast-paced environment requiredAdvanced proficiency with Microsoft Word, Google Workspace, and PowerPoint; working knowledge of ExcelStrong interest in and familiarity with AI-enabled tools, with curiosity and willingness to continue learningExcellent written and verbal communication skills, with the ability to interact effectively at all levels of the organization and with external partnersDemonstrated ability to prioritize, plan, and manage multiple competing demands while maintaining accuracy and attention to detailProven judgment, problem-solving capability, discretion, and confidentialityAbility to work independently with minimal direction and adapt quickly to changePositive, professional attitude with a high level of productivity and accountabilityAt Clario, our purpose is to transform lives by unlocking better evidence. It's a cause that unites and inspires us. It's why we come to workand how we empower our people to make a positive impact every day. Whether you're advancing clinical science, building innovative technology, or supporting our global teams, your work helps bring life-changing therapies to patients faster.EEO Statement Clario is an equal opportunity employer. Clario evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status, or any other legally protected characteristic.