Senior Administrative Associate

Hi ,Hoping this mail finds you well!This is Om Dev from VertiSystem, I came across your resume on one of the job boards, and was excited to see that you may very well be a good fit for the below position Sr. Administrative Associate Should you be interested, please let me know when it would be a good time for me to give you a call otherwise, you are more than welcome to reach me on (510) 996-4366 in order to discuss the position and gauge a potential fit. Job Description: Job Title: Sr. Administrative AssociateLocation: Stanford, CA (Hybrid)Duration: 6 Months  Job description:Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisionsDemonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired.Responsibilities:Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.Thanks and RegardsOm Dev BajajSenior Talent Acquisition SpecialistDirect: (510) 996-4366Email: om.bajaj@vertisystem.com    LinkedIn: https://www.linkedin.com/in/omdevbajaj/