Program Coordinator

Program CoordinatorThe Holdsworth Center is a non-profit organization founded and largely funded by Charles Butt, Chairman of H-E-B, a regional retail company. Our mission is to impact, over time, the quality of K-12 public education for all Texas students by supporting and developing leaders. Based in Austin, Texas, we were founded in 2017 in honor of Charles’ mother, Mary Elizabeth Holdsworth Butt, who was an educator, a philanthropist, and a lifelong pioneering advocate.We partner with public school districts to help them grow outstanding leaders at all levels so that staff thrive, and students excel in every classroom. At Holdsworth, we believe leadership isn’t just about titles. We make a deep investment in leaders at both the district and campus levels, including teachers who lead students in the classroom and influence and lead their colleagues.Purpose & Responsibilities The Program Coordinator serves as the operations point person for the Superintendent Pipeline team. This means coordinating events for district leaders as well as ensuring seamless operations for the team. The Program Coordinator will work with Lead Learning Designers and Directors to coordinate the high-quality delivery of a portfolio of learning sessions that serve district leaders. This portfolio may include our Superintendent Leadership Program, a leadership development program for Superintendents in Texas, Aspiring Superintendent Insights, an experience designed to give leaders insight about the superintendent role and their own strengths and areas of growth as they consider pursuing the superintendency, our Aspiring Superintendent Accelerator, which develops promising aspiring superintendents to become ready for the role, and the Texas School Board Institute, an event that brings together school board members for training in strong governance. You must have a strong desire to help leaders in our programs thrive in their leadership and lead their districts effectively. We are looking for individuals who share our passion for developing leadership in public education in order to improve the life chances of all students.As Program Coordinator, your job will be to support the delivery of high-quality learning sessions through project management, communication, event coordination and planning and implementing operations and logistics for the team. You will be a “go-to” person for leaders during and in-between sessions, ensuring that their learning journey is as effective and enjoyable as possible. Some evenings and weekends will be required when we are implementing learning sessions at the Campus at Lake Austin. A limited amount of travel may be required.You will work with talented, mission driven peers in a fast paced, dynamic environment to:Plan and execute logistics for coordinating and delivering all operational facets of learning sessions, from leader enrollment process to training sessions to leveraging the Learning Management System for cohort learningWork closely with the programs team and event and hospitality staff at The Campus at Lake Austin to determine details of events, such as guest lists, invitations, agendas, registration, menus, décor, A/V requirements, layout of meeting rooms, materials required, work orders, etc., and obtain final event approval on all proposalsEnsure setup for events is accurate and on time, greet guests and attend and assist at all designated events to ensure smooth deliveryPrep and manage all materials needed for learning sessions (hand-outs, supplies,etc)Manage all aspects of project management logistics for your portfolio of sessions – including creating, maintaining and adjusting project plans in Asana and drafting and maintaining cohort calendars and rostersBuild positive, productive professional relationships with leaders in our programs and provide outstanding customer service and supportDraft clear and compelling communications from the team to faculty, staff and leadersWork collaboratively with other teams to manage accurate participant data, including attendance data and enrollment informationEngage in regular monitoring, evaluating and reporting, including creating session surveys and preparing data reports for the teamExecute administrative duties for the team including accounting/reconciling credit card, supplies, scheduling meetings, and invoicing of contractorsAnalyze the operational efficiency of the team and proactively create systems and solutions for greater team efficiencyCollaborate with other coordinators and internal teams to optimize space availability and maintain alignment across programsYou’re a strong candidate if the following attributes describe you:You have strong alignment with our organizational values—Believe in People, Be of Service, and Drive for Excellence for Every Student.You have superb organizational skills, time management, and attention to detail. You spot details that others miss.You get excited about helping a team stay on track, on time, and finding increasingly efficient ways to do work.You’re comfortable working both independently and working in close collaboration with other team members.You can organize all the pieces of a large effort from beginning to end while attending to the big picture and all of the details, with a focus on both relationships and results.You are highly skilled at planning, coordinating, and executing work across multiple priorities and work streams.You’re skilled at navigating a variety of technology platforms. Some of our systems include Salesforce, Asana, and Qualtrics.It’s okay if you don’t have experience in these exact systems, but you should feel confident in your ability to quickly learn and become skilled at using new technology applications.You have a strong desire to learn, grow, and get better through feedback.Compensation & Benefits Salary Range: $57,000 - $60,000Compensation for the role will depend on several factors, including but not limited to your qualifications, skills, competencies, and experience. The Holdsworth Center also factors internal pay equity in evaluating compensation.This position is eligible to participate in company benefits including but not limited to medical, dental and vision coverage, life and AD&D, short-term and long-term disability coverage, four-weeks of paid time off annually, employee assistance program, participation in a 401k program that includes a company match, and many other additional benefits.How to Apply Interested candidates should submit:A current resume and cover letter, detailing their interest in this position and how their experience will contribute to the work of The Holdsworth Center.Along with the resume/cover letter, candidates should submit a work sample demonstrating their ability to create and manage a project plan (Candidates do not need to create something new; this should be a work sample froma previous /current role. This work sample can be in any format as long as it shows how you plan/manage a project that required you to keep track of lots of moving pieces.Applications will be screened regularly until a sufficient pool of candidates is identified.Interview process and timeline:Initial Zoom interviews are tentatively scheduled to take place the week of June 1Final interviews are scheduled to take place in-person in Austin, Texas from June 15 and June 16. Please note that these dates may be adjusted as needed. Candidates may want to note these dates in their calendar now.At the Holdsworth Center, all employment decisions are based on job requirements and individual qualifications without regard to race, color, religion, gender identity and/or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.