Administrative Assistant with Light Bookkeeping

The Administrative Assistant will support the administrative functions of M-POWER Ministries as well as manage transactions entered into QuickBooks, and track Grant deadlines, income, and expenditures. This position is on-site at our location in the Avondale area of Birmingham. MAIN DUTIES AND RESPONSIBILITIES · Assist the Executive Director and Head of Operations with calendar, email, and general office tasks, including, but not limited to, projects, copying, emailing, faxing, filing, and mailings. · Enter transactions into QuickBooks, BILL Spend and Expense and other industry specific software as needed · Develop and maintain a system to track grant applications and reports. · Maintain volunteer and donor management database (Salesforce), including daily gift processing. · Produce reports in Salesforce. · Maintain general voicemail and email inlets. · Transcribe letters for the Executive Director · Organize, file, and retrieve organizational documents, records, and reports. · Set up and coordinate meetings and conferences, including preparing agendas, making any necessary arrangements, and hospitality aspects. · Serve as notary for the organization · Retrieve mail from PO Box 2-3 times per week. · Schedule appointments for our Counseling team. · Other duties as assigned. POSITION REQUIREMENTS · Professing Christian and member in good standing of a local Christian congregation. · Understanding and support of M-POWER Ministries’ mission, values, and programs. · Demonstrate compassion for the poor, hurting, and marginalized in the community · Be a team player with a “one-ministry” mindset · Willingness to take ownership of job responsibilities · Able to work with people from many different backgrounds and social situations · Strong knowledge of Microsoft Office and the ability to learn and navigate specialized databases, QuickBooks and Salesforce experience preferred · Strong Attention to Detail · Able to work in a fast-paced environment and deliver excellent customer service. · Ability to multi-task. · Must be able to climb stairs. EXPERIENCE · At least 3 years’ experience in administrative duties. Non-profit experience is a plus · Knowledge and/or exposure to accounts payable. · Strong analytical and problem-solving skills · Strong written and oral communications skills This position is required to work the last business day of the year to process the final year’s deposit. Job Type: Part-time Pay: $18.00 - $20.00 per hour Application Question(s): Please provide a cover letter with your resume. Work Location: In person