Contract Manager

Job Title: Contracts ManagerDuration: 06-09 Months ContractLocation: Hybrid Remote @ 1400 McKean Rd. Spring House, PA (3 days in office/ 2 days remote)Contracting: Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.Full List of duties:Enter purchase requestions for team.Manage changes orders Purchase Requisition (PR) changes for all DS requestsManage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.Process, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requestsEnter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessmentDetermine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interfaceServe as the 'project monitor' for the project requestorTrack requests on a regular basis and report on status to requestorsManage a 'project tracker' spreadsheet for each request and document activities (or lack thereof)Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externallyNotify process step owners of changes / project timing criticalityProcess new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered the systemAssist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) numberManage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval processProvide procurement, contracting and e-Marketplace training for the teamGather all information necessary from project leads, procurement, suppliers, etc. to successfully process a contracting requestPerform research on PO / Contract status for project owners, including information on payments and accruals requiredManage 'grey zone' process for requests that don't fit into traditional Client's procurement categoriesPerform other Business Support Associate Duties for Janssen R&D, including:Create the eMP RequestSubmit eMP Purchase RequestTrack and monitor progress of PR and PO ProcessFollow-up with Procurement or Business Requester as needed PO & Invoice ReconciliationsResolve mismatch discrepanciesEnsure payments released and PO closureAssist user base and finance teams with mismatch management and training Process OptimizationProvide process improvement feedback to ProcurementHelp Procurement prioritize Continuous Improvement initiatives Purchase OrdersProcess purchase requisitions and request purchase orders (expense & capital) with selected suppliers.Receive purchase information from R&D business partnersUtilize the eMP purchasing system to submit and process PRs resulting in POs. Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training, and guidance.Receive information from R&D business partners to submit PRs on their behalf (Examples of purchased goods or services may include lab services, prototype components, sample raw materials, tools, catalog supplies, etc.)Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.New Supplier Add ProcessMost supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.Customer Service and TrainingProactively communicate with and provide customer service to Janssen requestersEnsure training and proficiency on all applicable Client's SystemsProvide detailed training for user community on PR entry, Invoice and PO management,Systems use, contracting, and other topics related to the procure-to-pay process. ComplianceEnsure compliance with all applicable Policies & ProceduresAdditional Marketing Strategy Responsibilities:Prepare detailed plan supporting high-level planLiaise with stakeholders to ensure they are clear on expectations/deliverablesMaintaining project documentation in compliance with internal SOPs and applicable regulatory standards.Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.Managing document versioning, SharePoint sites, or other collaborative tools.Build and maintain strong collaborations within the TA (TA R&D Client liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as neededRequired Qualifications:Bachelor's degree requiredMust have at least 2-5 years of prior experience performing all the listed job dutiesCandidate must be able to come in and hit the ground running immediatelyMust always have a professional demeanorMust have prior Purchase Order and Contract experienceMust have prior Contract Management experience