Administrative Assistant (On-site)

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide excellent customer service. The ideal candidate will be able to manage multiple priorities, work in a fast-paced environment, and maintain strong attention to detail while handling administrative and clerical responsibilities.Provide reception desk coverage and assist visitors and customersAnswer customer questions and correspond via phone and emailSchedule appointments and maintain calendarsProcess incoming and outgoing mailPerform data entry and maintain accurate recordsHandle scanning, faxing, emailing, and document management dutiesMaintain both physical and electronic filing systemsHandle physical folders, including lifting and placing files in cabinetsProcess applications and review documents for completenessSupport virtual services using Zoom, Microsoft Teams, and other platformsAssist with administrative tasks and special projects as assignedQualificationsExperience using Microsoft Outlook, Teams, Word, Excel, and FormsExperience using Zoom, Microsoft Teams, and other virtual meeting platformsStrong organizational and multitasking skillsAbility to prioritize duties and meet required deadlinesStrong attention to detail and accuracyAbility to learn agency-specific computer systems and programs, including ACCES-VR systemsExcellent communication and customer service skillsPrevious administrative or office support experience preferredBenefits:Health InsuranceSick Time401kLocation: 65 Albany Ave Suite E. Kingston NY 12401Duration: approximately 6 monthsApply by deadline: 5/21/2026Shift Days/Times: M-F 8:30 AM- 5 PMPay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy atAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.