Project Coordinator

Communication & Collaboration Effectively collaborate with project team regarding contract documents, change orders, contract modifications, and approvals. Solicit problem-solving ideas. Communicate with Accounting to ensure all subcontract documents are fully executed prior to payment. Communicate and collaborate with subcontractors during the project’s pre-construction, construction, and job close-out phases. Collaborate with in-house counsel regarding contract documents, if needed. Documents & Applications Compile and issue subcontracts, work orders, purchase orders, subcontractor compliance, and change orders. File and maintain fully executed contract documents. Vetting of subcontractor pre-qualifications about W9 status and insurance coverage limits. Ensure Project Managers have the latest versions of subcontract documents prior to the PM creating pre-bid packages. Commit fully approved subcontract and vendor-related costs in Timberline Construction Accounting software. Project Assistance Assist in the development and enhancement of project reporting. Assist with special projects as requested. Support subcontractors with documents process for the length of projects. Assists with overall Project Management responsibilities, including drafting owner billing schedule of values, scheduling, and coordination of subcontractors and vendors. Subcontractors – Submittals, O&M’s Vendors – Equipment lead time, scheduling Involved with various aspects of the bid process, including managing bidding in Procore (or desired method,) subcontractor communication, organizing incoming bids for final leveling and selection. Distribution of Project Plans Submittal distribution for all scopes of work, documentation Upkeep of records and submittals, O&M requests during course of construction to proactively prepare for close out. 179D Assist with project change orders. Building permit research, applications, distributions Creating or reviewing, sending of subcontracts/agreements based on Exhibit A creation (by PM or with review and approval of PM) Davis-Bacon, ESSER, Funding compliance maintenance as required. Work with Safety to ensure jobsite safety posting requirements. Project close-out up to and including Operations & Maintenance Manuals, Substantial Completion, Warranty Letter creation and execution, and preparation for handover to Performance Assurance. General Office Duties Coverage of front office duties, including front desk coverage, mainline telephone answering, etc. when an urgent need arises.