Admin Assistant

Position Summary The Admin Assistant plays a key role in ensuring the smooth operation of the office. This position is responsible for day-to-day administrative activities, coordinating recruiting and interview logistics for hiring managers, filing, office organization, and general administrative support. The ideal candidate is organized, proactive, and enjoys creating an efficient and welcoming office environment. Recruiting support is the top priority of this role. Key Responsibilities Recruiting & Interview Coordination (Priority) Post open positions, track applicants, and maintain the candidate pipeline. Coordinate with hiring managers to schedule interviews and confirm candidate availability. Communicate with candidates regarding interview times, logistics, and follow-up. Prepare interview materials and maintain organized recruiting records. Office Administration Handle incoming calls, return voicemails promptly, and direct inquiries to the appropriate contact. Assist with scheduling meetings, preparing materials, and setting up for meetings and events. Handle incoming mail, deliveries, and general correspondence. Maintain filing systems and general office organization. Collect, compile, and prepare reports for internal and external use. Create and maintain monthly summary reports for management review. Qualifications Required: 1+ years of experience in office administration or a related field. Strong organizational skills with the ability to manage multiple priorities. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, specifically Excel. Ability to maintain confidentiality and professionalism. Preferred: Experience coordinating recruiting, interview scheduling, or candidate communication. Experience supporting small to mid-sized office environments. Physical Requirements Regularly required to sit, stand, bend, reach, and use standard office equipment. Must be able to lift, move, and carry office supplies and equipment weighing up to 50 pounds. Ability to walk throughout the office or facility as needed. Work Environment This position operates in a professional office environment with routine use of computers, phones, and standard office equipment. Some flexibility in schedule may be required to support office needs or events. Pay: $19.00 - $20.00 per hour Benefits: Dental insurance Health insurance Vision insurance Work Location: In person