Serve Trips Director / Executive Assistant

Core CompetenciesStrong leadership and administrative giftingHigh relational intelligence and ability to support and care for leaders and volunteersStrong organizational and project management skillsAbility to manage details while maintaining strategic perspectiveExcellent written and verbal communicationAbility to work collaboratively across departmentsServant-hearted, proactive, and highly dependablePastoral sensitivity and discretion with confidential informationJob SummaryThis dual-role position provides leadership, direction, and administration for Serve Trips (International) and Serve Opportunities (Regional), while also providing high-level executive support to the Lead Pastor. The Serve Trips Director component ensures strategic development, execution, and care surrounding church-wide serving initiatives. The Executive Assistant component exists to help steward the Lead Pastor's time, communication, relationships, and priorities with excellence and integrity. This role is key to advancing the church's mission, supporting leadership health, and mobilizing the church to serve locally, regionally, and globally.Key ResponsibilitiesServe Trips & Opportunities DirectorProvide leadership and oversight for Serve Trips (Regional and International) and Serve Opportunities (Drives, Serve Center, Prison Ministry, etc.) aligned with the church's mission and valuesPlan, organize, and execute aspects of Serve Trips, including maintaining partner relationships, managing logistics, overseeing budgets, and preparing participants along with trip leadershipDevelop and manage Serve Opportunities that create accessible pathways for our church to serve our cityCultivate and maintain strong relationships with international, regional and local ministry partners and organizations including our Serve Center partnershipRecruit, train, and equip trip leaders and volunteers for both international and regional serve initiativesOversee participant application processes, communication, orientation meetings, and post-trip debriefsCollaborate with pastoral staff, ministry teams, and departments to integrate serve opportunities into the broader life of the churchManage budgets related to serve initiativesTrack participation, impact, and outcomes of Serve Trips and Opportunities to help evaluate and continually improve serve initiatives.Executive AssistantManage executive calendars, scheduling, email correspondence, and day-to-day communication on behalf of leadershipAssist with budget tracking, expense management, and confidential recordsHelp arrange and schedule meetings, travel, events, and special projects, ensuring smooth logistics and timely completionServe as a trusted point of contact, responding to requests, supporting leadership priorities, and handling sensitive information with discretionCoordinate internal and external communication, including newsletters, announcements, and collaboration with creative or communications teamsProvide high-level administrative support, including meeting preparation, note editing, document organization, and follow-up coordinationRequired QualificationsEducationHigh school diploma required; higher education preferredExperienceDemonstrated administrative and organizational leadership experienceExperience coordinating events, projects, or teamsExperience working/leading within a church or ministry environmentPreferred QualificationsEducationMinistry training or related educationExperienceExperience leading serve trips, missions, or outreach initiativesMinistry or nonprofit leadership experiencePrevious Executive Assistant or senior leadership support experiencePerformance Metrics & ExpectationsEffective execution of Serve Trips and Serve OpportunitiesStrong relational leadership with volunteers and ministry partnersHigh level of organization and proactive administrationExcellent communication and responsivenessConfidentiality and trustworthinessPositive feedback from Lead Pastor and leadership teamDemonstrated alignment with church mission and staff cultureWork Environment & ScheduleFull-time rolePrimarily in-officeSunday morning presence expected and considered part of the roleOccasional evenings and weekends requiredTravel for Serve Trips (as needed)Growth & Career PathFuture opportunities may include expanded leadership responsibilities in church-wide serving initiatives, ministry leadership development, and increased executive leadership support roles depending on gifting, calling, and church needs.