Middle School Registrar/Financial Secretary

Middle School Registrar/Financial Secretary Reports To And Evaluated By: Building Administrator and District Business Manager FLSA Status: Non-Exempt Pay: $20.60-$31.13 DOE Position Purpose: The Middle School Registrar/Financial Secretary supports the efficient daily operations of the middle school by managing student enrollment and records, maintaining accurate financial and accounting processes, and providing administrative support to students, staff, parents, and administration. This position serves as a key point of contact for school operations and is responsible for maintaining confidentiality, accuracy, professionalism, and strong customer service in all aspects of the role. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Education: High School diploma-preference may be given to applicants with experience and/or college education. Language Skills: Knowledge of business English, spelling, and punctuation. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Experience with bookkeeping/budget procedures is needed. Reasoning Ability: Ability to carry out instructions. Other Skills And Abilities: Ability to demonstrate a high degree of competence in typing and experience with digital platforms. Must be technologically proficient and able to learn and effectively use district software systems and office technology. Basic knowledge of Microsoft Excel, including data entry, spreadsheets, and simple formulas, is required. Ability to relate to patrons and students tactfully and to work harmoniously with other district employees. Maintain strict confidentiality of staff and student personal information. Possess good organizational abilities and skills. Performance Responsibilities Receives and accounts for all cash flow (such as student fees, sports fees, fines, etc.) through the school, including bank deposits and account reconciliation. Maintains records for state sales tax. Maintains business books in a manner approved by the school district's auditing firm and prepares books for annual audit. Writes checks for bills authorized by the building administrator. Maintains and processes records for purchase orders for all district purchases through the middle school. Maintains inventory and receipts of goods. Coordinates and cooperates with the middle school principal and school district clerk regarding middle school fiscal operations. Posts and files all transactions to the accounting program. Generates monthly reports and balances checking account. Maintains accurate enrollment records for various reports in a timely manner. Handles student information and records in a responsible and confidential manner. Assists the counselor with Master Schedule for each New Year and the scheduling of students into fall classes. Assists the counselor in enrolling new students. Processes mid-term reports and report cards. Develops honor roll lists and promotion information. Selects, trains and oversees student office aides. Assists administrator in other such duties as time allows or as assigned. Terms Of Employment: This position is a 1,680-hour position and follows the district-approved work calendar. The schedule is designed to provide time off during the month of July, except as otherwise required for training, start-of-year preparation, or district needs. This position shall be considered in all respects "employment at will."