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Student Records Administrative AssistantProvides administrative, data management, and compliance support to ensure accurate special education data across all member districts. This role supports operational systems and staff coordinator to maintain compliance with state and federal requirements.Essential FunctionsSpecial Education Compliance and Due Process SupportProvide administrative support to Special Education LeadershipMaintain organized and compliant student records in accordance with state and federal requirementsData Management & ReportingMaintain accurate student data across all member districts and schoolsCoordinate the annual December 1 Child Count process, including:Collecting and compiling district dataComparing state-generated reports for accuracyIdentifying and reconciling discrepancies with district staffFinalizing and distributing reports to leadershipCompile and submit required data for state reporting, including STAR Reporting Systems and Database ManagementMaintain and update special education data systems and forms, including educator assignments, grade rollovers, and instructional calendarsLiaison for support, troubleshooting, custom reports, special requestsEnsure system accuracy and alignment with district and state requirementsStaff Support & CoordinationCoordinate logistics for professional development activities, including registration, communication, materials preparation, attendance tracking, and CEU documentationMaintain accurate records of staff participation in PBEC-sponsored trainingsProfessional learning hours submissions to member districtsPersonnel Data SupportMaintain and update staff directories and communication lists for PBEC and member district special education staffGenerate and distribute annual evaluation documentationBoard and Organizational SupportServe as administrative support for PBEC Executive Board and Board of Delegates meetings, including agenda preparation, meeting coordination, and documentationOffice OperationsCollaborate with Special Education Leadership to ensure efficient office operations and consistent proceduresProvide front office support, including answering phones and assisting visitorsManage internal office functions such as maintaining shared resources in accordance with established guidelinesOther DutiesPerform additional duties as assigned to support cooperative operations and special education servicesRequired Qualifications1-3 years administrative or office experience, preferably in an educational settingProficiency in word processing, spreadsheets, and database systemsStrong organizational skills and attention to detailAbility to prioritize tasks and complete timelinesKnowledge of and adherence to data privacy and confidentiality requirements