Administrative Secretary Cardiac Cath Lab - 40 Hours Day Shift

GENERAL SUMMARY:The Administrative Secretary provides critical scheduling and administrative support for catheterization lab operations and the patient holding area. This role is responsible for coordinating all cath lab procedures, maintaining accurate case data, and tracking procedural statistics using Excel to support department performance. In addition to scheduling, the position partners closely with physicians and clinical staff to ensure efficient daily operations and continuity of care. This opportunity offers a dynamic blend of administrative and operational responsibilities within a healthcare setting, with flexible scheduling options and a direct impact on patient care workflows.PRINCIPLE DUTIES AND RESPONSIBILITIES:Types memos, correspondence, reports and various routine forms, and makes changes in grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines and established priorities.Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth.Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures.Maintains department calendar. Schedules meetings and appointments. Makes routine travel or conference arrangements as necessary.Opens, sorts, records and distributes mail.Posts information to records and logs, maintains established files, and prepares various ad hoc reports according to directions from supervisor.Performs related general office duties, such as monitoring and ordering standard supplies, operating office copier, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth.May be responsible for performing duties such as typing patient related documents, gathering information from patients to relate to physicians, maintaining patient files, and scheduling patient for surgery, tests and appointments.Performs other related duties as assigned or requested.EDUCATION/EXPERIENCE REQUIRED:Requires a high school diploma or G.E.D. equivalent.One (1) year of experience within an office setting preferred.Literacy and experience working with Microsoft Software Programs required.Previous experience scheduling appointments/maintaining calendars preferred.Interpersonal skills necessary in order to communicate effectively with callers and visitors and provide information requiring ordinary courtesy and tact.Ability to distribute departmental mail and other materials.Additional InformationOrganization: Henry Ford Macomb HospitalDepartment: Cardiac Cath Lab - HFMHShift: Day JobUnion Code: Not Applicable