Executive Assistant

Duties: The Executive Assistant will provide administrative assistance to the Sr. Vice President and Chief Information and Innovation Officer. Performs advanced secretarial and administrative assignments of a highly responsible and confidential nature. Responsible for quarterly IT Board Committee meetings and acts as liaison to Board members. Assistant to the SVP of Sharp Healthplan Skills: Required Skills and Qualifications · Minimum of 5-7 years’ experience in an administrative support role, with ideally at least 3 years supporting a senior level executive · Must be proficient in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, and Visio · Communicate effectively, both orally and written, to analyze data and prepare accurate and concise documentation. Solid understanding of English, grammar and punctuation · Maintains office services by organizing office operations and procedures, reviewing and approving office supply requisitions, assigning and monitoring front desk functions. Monitors office supply budget. · Coordinates all activities and service needs with property leaseholder. · Manages all vendors providing services for Ruffin Road Suite D, including schedule management and issue resolution. · Maintains organized and orderly workspace, may include oversight of executive’s office, all meeting spaces, storage rooms and break rooms to ensure appropriate maintenance and housekeeping services. · Strong organizational skills. Ability to execute tasks with minimal instructions, detail-oriented, self-motivated, and proactive · Strong knowledge of administrative/office skills including procedures, policies and standards necessary within a corporate business setting · Ability to triage and manage multiple priorities and handle time-sensitive issues · Ability to effectively perform the functions and responsibilities of this position, while working with other employees and striving to achieve positive and rewarding results for the organization · Ability to exercise mature and sound judgment. Ability to manage sensitive issues/materials and maintain strict confidentiality. Works independently under general instructions on a wide variety of special projects · Frequently uses initiative and independent judgement in exercising discretion with those meeting the executives served. Readily adapts to existing political environment and organizational culture Preferred Skills and Qualifications · Knowledge of Sharp organization preferred. · Knowledge of health information technology operations preferred · Some college course work preferred · Proficient in Directors Desk. Knowledge of Sharp budgeting and expense processes, including Sharp P-Card experience Minimum 5 years of experience supporting VP and above Healthcare Experience Required Education: High School Diploma required Associate or Bachelor’s Degree preferred. Job Types: Full-time, Contract Pay: $35.00 - $40.00 per hour Expected hours: 40 per week Education: High school or equivalent (Required) Experience: administrative support role: 6 years (Required) supporting a senior level executive: 3 years (Required) supporting VP and above: 5 years (Required) Healthcare: 3 years (Required) Work Location: In person