Admin Assistant IV

Job#: 3034495Job Description:Job Title: Administrative Assistant – HRCM ProjectLocation: Onsite – 5 days/week (Monday–Friday)Hours: 6:30 AM – 4:30 PMEmployment Type: Contract (1 opening)Position OverviewWe are seeking an experienced Administrative Assistant to provide structured coordination and administrative support for the HRCM construction project. This role supports a live construction environment and requires strong organizational skills, sound judgment, and the ability to manage high-visibility activities without disrupting field execution.The Administrative Assistant will support the Project Director and Senior Managers, ensuring schedules, communications, and tracking systems are well-coordinated to enable effective decision-making and project execution.There is one round of interviews with the host manager. There is a strong possibility of conversion based on performance and budget, though conversion is not guaranteed.Key ResponsibilitiesManage complex calendars and scheduling for project leadership, including tours, meetings, and stakeholder engagementsCoordinate high-visibility project activities while maintaining control of requests and minimizing disruption to field executionApply sound judgment and awareness of a live construction environment to appropriately prioritize requestsEnsure activities align with safety requirements, execution plans, and established approval processesServe as a central coordination point for communications across project stakeholdersMaintain organized tracking systems to provide visibility into project activities and requestsSupport the Director and Senior Managers with day-to-day administrative tasksCoordinate meetings, conferences, and special project activitiesPerform general administrative duties including documentation, filing, correspondence, and records managementAssist with financial recordkeeping and basic reporting as neededRequired QualificationsHigh school diploma required(Bachelor’s degree preferred)8+ years of administrative experience, supporting senior leadership or project teamsStrong organizational and scheduling skills with experience managing complex calendarsExcellent written and verbal communication skillsProven ability to exercise judgment and proactively anticipate leadership needsExperience working in or supporting a construction, field, or operational environment preferredProficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)Ability to work onsite full-time during standard project hoursEverforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.© 2026 Everforth, Inc. All rights reserved.Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.NYSE: EFOR4400 Cox RoadSuite 200Glen Allen, Virginia 23060Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.