Executive Administrative Assistant

OverviewFor over 22 years, Premier Anesthesia has been a highly trusted anesthesia practice management partner for healthcare organizations nationwide. With a wealth of knowledge and skill in hospital-based anesthesia practices, they focus on developing and managing anesthesia services tailored to the needs of their clients, medical staff and communities. From recruitment to efficient management, Premier Anesthesia is dedicated to ensuring optimal patient and client outcomes.Premier Anesthesia is a national anesthesia management company solely focused on building and managing the best anesthesia teams in the industry. The organization's leadership brings extensive experience in hospital-based physician staffing, recruiting and management. Premier Anesthesia is part of the award-winning Jackson Healthcare family of companies.Premier Anesthesia is seeking an Executive Administrative Assistant to join their growing team - this could be your next great career opportunity! Your skills will be used to support the needs of Premier Anesthesia and ultimately further Jackson Healthcare's strategy and mission: to improve the delivery of patient care and the lives of everyone we touch. Find purpose in your work at a Jackson Healthcare company, winner of numerous "Best Places to Work" and "Heathiest Employers" awards by Fortune and the Atlanta Business Chronicle!The Executive Administrative Assistant will provide administrative support to the company President and project management oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the PA leadership team to plan, coordinate, and facilitate project management of key strategic and operational objectives of the company. The ideal candidate will be highly motivated, detailed, responsible, an organized multitasker, and a fast learner. This role requires advanced computer skills (high proficiency with Excel and PowerPoint), adaptability, flexibility, excellent interpersonal skills, project management experience, and the ability to work well with all levels of management, staff, and clients. S/he must be extremely professional and comfortable with maintaining a high degree of confidentiality.ESSENTIAL JOB DUTIES & RESPONSIBILITIES:Project Management and CoordinationManage projects related to the business and operations improvement initiatives, as directed by the PresidentSupport project management methodology to improve workflow mapping of company processes and proceduresSupport RFP processes, interfacing with vendors and internal departments to ensure successful vendor choice and project implementation from start to finishAssist the VP, Finance and President with planning and managing budgets including annual, quarterly and monthly expense tracking and other key performance indicatorsGather and analyze data, prepare reports, create Gantt Charts and MS Excel spreadsheetsUtilize and update Excel and company tracking tools to prioritize and coordinate workflowsProduce deadline-driven results and support senior staff in providing timely and accurate responses to client questionsBuild presentations for reporting purposes, business analysis, and other deliverables both internal and externalCreate and manage comprehensive processes to track timelines and deliverablesAdministrative Support for PresidentProvide direct administrative support to the President, including scheduling meetings, calendar management, travel itinerary, expense reports, and all other communicationsMeet regularly with President to plan, create, prioritize, and maintain objectives in an integrated management systemWork with President on company-wide communications and other MarCom requests and projectsSystem administrator managing access and privileging for various systemsManage the office organization system including digital filing, contract maintenance system, and other key documentsWork with President and HRBP on company events and employee recognition and incentive programsInvolved in the design, creation, and automation of approval loops for company processesInvolved with special operations and projects, as neededOffice ManagementProvide general office management and administrative support functions to include welcoming visitors, directing calls, managing break room music, ordering supplies, and mail distribution for the companyPrepare and distribute executive leadership team minutes and other deliverablesWork with HRBP and Talent Acquisition to assist with coordinating interviews and welcoming new hiresPlanning corporate events, leadership events and annual calendar recurring events in the company's strategic rhythmUpdate contacts and articles in the database, using database to export information, merge letters, make contact lists, produce labels, and prepare group emailsPrepare, edit and assemble a variety of documents including memos, letters, and reports; bind copies of presentationsMaintain effective business relations with customers, internal and external contactsResolve customer requests, complaints, and problems or refer them appropriatelyOrder business cards, company banners and other company apparel and/or gifts for AssociatesSubmit maintenance and IT tickets to JH shared services departmentsProvide general office support functions for seasonal décor and periodic changes.QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:EDUCATION/CERTIFICATIONS:* Bachelor's degree or equivalent experience. Project management certification strongly preferred* Notary public certificationEXPERIENCE/SKILLS REQUIRED:10 years of administrative experience; 5 years executive assistance and/or project management experienceAdvanced MS Office Suite skills, including TeamsExperience with Salesforce, SharePoint, Workday and a project management software platform, such as Asana or Smartsheets is strongly preferredStrong organizational and quality management skills; ability to handle multiple tasks and prioritiesProject management skills and design of workflow mappingAbility to maintain a high level of professionalism and keep information confidentialDisclosuresSmoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.