Imports Coordinator

Position OverviewWe are seeking a highly organized and detail-oriented Imports Coordinator to manage international shipments from origin through final delivery. This role is responsible for overseeing freight forwarding, customs clearance, duties management, and cost control across our vendor and distribution network.The ideal candidate has strong experience working with freight forwarders and customs brokers, understands import compliance requirements, and thrives in a fast-paced, high-volume environment.Responsibilities:Coordinate, track, and document the movement of goods from point of origin through final deliveryPartner with customs brokers to ensure timely and compliant customs clearanceProvide accurate product classifications (HTS codes) to support customs entry filingsPrepare, review, and submit required documentation to regulatory agencies in accordance with applicable customs laws and regulationsVerify the accuracy of commercial invoices, shipping documents, and freight chargesAudit and approve (or dispute) freight invoices in accordance with negotiated carrier agreementsCollaborate with overseas offices, airlines, freight forwarders, trucking companies, and internal stakeholders to resolve shipment issuesMonitor and follow up on customs matters, holds, or discrepancies to ensure timely resolutionMaintain organized and up-to-date shipment files and compliance recordsEnsure adherence to all government regulations and internal company policiesSupport cost management initiatives related to freight, duties, and import processingCoordinate with freight forwarder for all shipments coming via FTZCheck all documents and make sure HTS / duties amounts are correctEnter vendor invoices in Stampli / Netsuite / QuickbooksSave / combine all imports documents in folderTake care of export documents when we ship out via FTZ and maintain excel spreadsheets updated with freight forwarder / customs brokerEducation & Skills Required:Experience working directly with freight forwarders and customs brokersStrong understanding of international shipping documentation and processesAbility to manage high-volume, time-sensitive work with accuracyAbility to work independently with minimal supervisionProficiency navigating multiple systems and reference materialsExceptional attention to detail and organizational skillsStrong problem-solving skills with a calm and professional demeanorExcellent written and verbal communication skillsAbility to handle confidential information with discretionPreferred QualificationsStrong attention to detail Knowledge of U.S. customs regulations and Harmonized Tariff Schedule (HTS) classificationsFamiliarity with requirements from U.S. Customs and Border Protection and other regulatory agenciesExperience working with specialized or high-value shipping providers, including:Ferrari GroupGeodisParcel ProBali Express ServicesFedExUPSDHL