Administrative / Executive Assistant

BenefitsEmployee discountsTraining & developmentWellness resourcesWe Empower the Fighting Spirit in You!Position SummaryWe are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast-paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Office—particularly Excel—is essential. Must be local to the OC or Riverside County.Key ResponsibilitiesProvide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparationCreate, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)Prepare presentations, reports, and written communications with a high level of accuracy and professionalismOrganize and manage files, records, and documentation—both digital and physicalTrack deadlines, follow up on action items, and ensure tasks are completed accurately and on timeAct as a professional point of contact for internal teams and external partnersAnticipate needs, identify potential issues, and proactively recommend solutionsMaintain confidentiality and exercise discretion with sensitive informationSupport special projects and additional administrative tasks as assignedRequired QualificationsProven experience as an Administrative Assistant or Executive Assistant in a professional settingAdvanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)Exceptional organizational and time-management skillsExtremely detail-oriented with a high level of accuracyProfessional demeanor with excellent written and verbal communication skillsAbility to work independently with minimal supervision while managing multiple prioritiesStrong problem-solving skills and proactive mindsetPreferred QualificationsExperience supporting senior-level executives or leadership teamsAdvanced Excel skills (pivot tables, data analysis, reporting dashboards)Experience handling confidential or sensitive informationPersonal AttributesHighly organized and dependableProactive, self-motivated, and solution-orientedProfessional, polished, and discreetAdaptable and comfortable in a fast-paced environmentFlexible work from home options available.J-18808-Ljbffr