Office Assistant - Real Estate

Job Title: Office Assistant - Real Estate Agency Location: Toms River, NJType: Direct Hire Compensation: $70,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K+ per month) Work Model: Requires 100% onsite work at our office in Toms River, NJ (Remote work is not available) Hours: Monday – Friday, 9:00 AM – 5:00 PM Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time. Attire: Business professional, every day.Office Assistant - Real Estate About the Role:The Office Assistant - Real Estate role is designed for a real estate administrative professional who understands how to coordinate important real-estate transactions & updates in real-time with key stake holders listings. This person wants to take a more active role in driving deals from launch through closing.You’ll work alongside with one of the hottest and high-performing real-estate firms along the Jersey Shore (located in Toms River, NJ) specializing in luxury & high-end residential along with light commercial properties (typically around or less then $3 million).  Ready to own the the listing process while supporting the operational flow of transactions? This role blends marketing execution with deal coordination—you won’t just post listings, you’ll help drive them to close. What You’ll Own:End-to-end life cycle of the real-estate sales process. Stakeholder management: from MLS listing through closingMarketing launch (MLS) and uploading pictures of high-end residential and commercial properties (drone footage)Coordination of all stakeholders involved in active deals. Example: updating important information with attorneys, title/escrow, buyers/sellers, inspectors, contractors, lenders, i.e. key stakeholders.Timeline and milestone tracking across multiple transactions for multiple listingsListing accuracy and visibility across MLS and syndication platformsTransaction file management and deal documentationClient and vendor communication throughout the lifecycle of each dealYour Impact: Drive Listings & Support Deal Flow:Own the go-live process for new listings, ensuring readiness and quality presentationCoordinate photography, staging, and marketing materialsTrack deal progress and proactively manage deadlines and contingenciesCommunicate updates and keep all parties aligned from listing to closingElevate Listing Presentation & Marketing Execution:Prepare CMAs, listing packages, and client-facing materialsEnsure listings are accurately entered, optimized, and maintained across MLS and platformsSupport online presence, listing performance, and client review generationMaintain a high-end, polished standard across all property marketingSupport a Fast-Paced Brokerage Environment:Manage multiple listings and transactions simultaneouslyCoordinate with agents, attorneys, lenders, inspectors, and vendorsAssist with scheduling showings, inspections, appraisals, and closingsMaintain organized records and support commission processingDrive Organization & Accountability:Maintain clean, compliant digital transaction filesTrack pipeline activity, deadlines, and deal statusEnsure consistency, follow-through, and attention to detail across all active dealsWhat Makes This Role Different:Step beyond marketing into a true deal-focused positionDirect exposure to both commercial and luxury residential transactionsHigh visibility role working alongside a top-producing brokerBlend of marketing, operations, and transaction involvementOpportunity for long-term growth within a growing real estate businessWhat You Bring:Experience in real estate marketing, listing coordination, or within a brokerage environmentStrong understanding of MLS systems and listing workflowsAbility to manage multiple listings and timelines with accuracyStrong communication skills with clients and industry professionalsHighly organized with a proactive, ownership-driven mindsetValued Experience:Experience supporting residential and/or commercial real estate transactionsFamiliarity with CRM systems and real estate platformsExposure to transaction coordination or deal lifecycle managementExperience working in a fast-paced, high-volume real estate officeWho Thrives Here:Individuals who want to move beyond administrative work into owning outcomesProfessionals who enjoy both the marketing and operational sides of real estateDetail-oriented self-starters who can manage multiple moving partsTeam players who take pride in delivering a polished, high-end experienceSuccess Looks Like:Listings launched smoothly with strong presentation and accuracyTransactions progressing on time with minimal delaysClear communication and coordination across all stakeholdersOrganized, compliant deal files and efficient closing processesConsistent support of a high-performing, fast-moving real estate operation #M1 Ref: #563-Joule Staffing - Toms River