Operations & Production Coordinator

Role SummaryThe Operations & Production Coordinator sits at the intersection of the Executive Office for the broader WorkMoney enterprise and the organization’s media startup. This role helps keep our Portland, OR office running smoothly day to day while also supporting the WorkMoney Media team and Executive Office leaders with scheduling and coordination.A typical day might include making sure the office is set up for meetings, keeping supplies stocked, coordinating logistics, or helping manage calendars and follow-ups across the team. From time to time, the role will also include supporting filming days or helping with light social media content needs.This opportunity is well suited for someone early in their career who is organized, dependable, and comfortable staying on top of details. You’ll be working across a few different functions, so taking pride in making things run well, noticing details others miss, and being eager to learn by doing will be important.To ApplyPlease email your resume and a brief note of interest to jobs@workmoneymedia.com. Use the job title as your email subject line.Primary ResponsibilitiesExecutive Office Operations & CoordinationOpen and maintain the Portland office during standard working hours, ensuring the space is organized, stocked, and ready for daily use, including managing office and kitchen supplies.Coordinate office cleanings, routine maintenance, and overall upkeep of the workspace.Manage incoming and outgoing mail and packages, including traveling to local mail delivery offices for drop-offs as needed.Prepare printed materials, make copies, and support meeting setup for both in-office and offsite meetings.Coordinate logistics for meetings and small events, including scheduling, materials, and space setup.Support travel arrangements, including research, booking assistance, and itinerary coordination as needed.Track and follow up on administrative tasks to ensure details are handled on time and do not require prompting.Provide general administrative support to Executive Office leadership across a range of day-to-day needs, including assisting with scheduling and coordination.Identify and support small process improvements that enhance office organization and efficiency over time, and assist with special projects as assigned.WorkMoney Media Administrative SupportProvide light scheduling support for the CEO of WorkMoney Media.Support day-to-day administrative needs for the media team, including assisting with calendar coordination and meeting logistics as needed.Help ensure follow-ups and details related to media projects are tracked.WorkMoney Enterprises Administrative SupportProvide light administrative support to the WorkMoney Enterprises team, including coordinating meetings, preparing materials, and helping track follow ups as needed.Secondary ResponsibilitiesMedia and event support will vary based on need and will not be part of the day-to-day workload. When needed, responsibilities may include:Record short videos of the WorkMoney CEO using a mobile phone for social media content and provide light editing support, including formatting and proofreading.Assist on media shoots as directed, including helping set up, break down, and prepare materials and equipment for filming days.Run occasional errands related to media production or filming needs.Support logistics for team offsites, retreats, and media-related events, including coordinating with vendors on deliveries, catering, and equipment rentals.May assist with on-site execution of events.Scope and ComplexityWorkMoney’s Associates are foundational to our team’s success. This role centers on delivering timely, high-quality work in a supportive, collaborative environment. Associates are expected to uphold professional standards and operate with clarity, care, and accountability. The scope of work at this level includes:Providing consistent, detail-oriented support to core team functionsResponding to internal and external requests with accuracy, clarity, and respectFollowing instructions, protocols, and established workflows to complete tasks efficientlyProactively seeking help with uncertain and escalating issues appropriatelyUsing required technology tools with competence and resourcefulnessDemonstrating professionalism under pressure and maintaining a constructive attitudeRecognizing the impact of one’s work on others and contributing to a team-oriented environmentParticipating in foundational learning opportunities to build agility, self-awareness, and service excellenceQualificationsMinimum & Required 1–3 years of administrative, office support, or media support experienceStrong organizational skills and attention to detailAbility to work in person in the Portland, OR office most daysClear written and verbal communication skillsComfort using Google Workspace and basic digital toolsAbility to manage multiple small tasks and adjust priorities when neededProfessional discretion when handling sensitive informationWillingness to run local errands as part of the roleStrong written and verbal communication skillsProficiency with basic productivity and communication tools (e.g., Google Workspace)Preferred Experience supporting an executive, small team, or office environmentExperience with social media platforms or basic content creationInterest in media, communications, and/or administrationExperience working in a remote team environment