Administrative Assistant (Grade I)

Position: Administrative Assistant (Grade I) Location: Brookside Elementary School Schedule: 12-Month Position 35 hrs. per week M-F Salary: Per Contract To Start: July 1, 2026 The successful candidate will provide a full range of administrative services and have the following qualifications: • Bilingual, Fluent in Spanish and/or Portuguese, preferred. oIf bilingual: • Proof of proficiency in the Target language, as aligned to DESE Guidance for the Provision of Interpreters in the Education Setting (p.8), required within the first year of employment. • Completion of the 2-hour online Language Ambassador Training Course, certificate required upon hire • Experience working as part of a team in a school environment, required. • Experience with elementary school-aged children is preferred. • Ability to work in a fast-paced, flexible, and spontaneous work environment. • Must possess excellent organizational and communication skills. • Must possess excellent computer skills - Microsoft Office and/or Google Platform experience required. • Demonstrate excellent knowledge of basic office procedures, operation of common office equipment, the ability to multitask, and a strong time management/task completion record. • Must possess excellent writing skills. • Ability to interface with students, parents, coworkers, and the public in a positive, upbeat manner. • Ability to hold all matters related to duties in the strictest confidence. Description: Brookside Elementary School is looking for an administrative assistant to serve as a liaison between building administration and all constituencies. The successful candidate will be flexible and able to contend with the unpredictable world that is an elementary school. He/she will have a positive demeanor and the ability to communicate with English- and non-English-speaking community members. The administrative assistant will work to create a welcoming environment for all visitors to the school. He/she will support the building administration as outlined in the duties below. They will be able to perform a range of advanced and confidential administrative support functions. The following items are completed in English and/or the targeted language, as appropriate: • Manage student database software • Provide all components of secretarial support to the administrative staff • Work collaboratively with other office staff • Coordinate personnel requisitions and accompanying documentation • Prepare, transmit, and receive correspondence for the administrative staff • Receive, screen, and direct phone calls • Managing student attendance, enrollment, and attendance records • Printing and distributing reports • Respond to staff, student, and parent inquiries • Managing the front door, front desk, and school phone calls • Coordinating and scheduling meetings and appointments for the administrative staff • Conducting research and preparing correspondence for administrative staff • Managing a number of different objectives and projects simultaneously • Other various tasks as assigned by building administrators.