Office Manager

The OpportunityThe Office Manager is a champion of the Hylant culture. The Office Manager is responsible for leading and directing administrative aspects of the assigned office/group, ensuring an effective and efficient office operation while adhering to Hylant policy, procedure, and core values. The Office Manager may also provide executive level support to office leadership. This is primarily a full-time in-office position due to the nature of responsibilities.In This Role You Will Execute OnLead and/or perform all office administrative responsibilities for the assigned group/location. Provide executive administration support to senior leadership, if assigned. This includes managing calendars, coordinating travel, triage emails, and other executive level support required. If assigned, serve as the location’s liaison for HR/Talent including, but not limited to, coordinating on site interviews, preparing new hire agendas, conducting first day orientation, and coordinating with the hiring manager and other stakeholders to ensure a welcoming and engaging onboarding experience. Plan, develop, coordinate, and communicate events such as Annual Meeting, Holiday Party, BAWWD awards, Service Awards, Office Picnic, new employee luncheons, Top Workplaces Survey, ordering funeral flower arrangements and/or memorials, and other ad hoc engagements. Maintain intranet space for assigned group/location by ensuring current and relevant content is posted. Develop and execute innovative ways to promote the Hylant culture to foster a fun, family oriented, and community minded environment. Plan and coordinate internal and external events and meetings. This includes managing set-up, catering, equipment needs and clean-up as required.Provide administrative support to all employees; coordinate and lead projects, quickly addressing and solving problems and concerns.Manage and complete group/location charitable and sponsorship request process.Oversee or conduct new employee orientation supporting a welcoming and engaging experience.Perform other duties and special projects as requested.In This Role You Will NeedBachelor's degree in business administration, communications, or a related field OR equivalent combination of education and work experience required.A minimum of five years of related administrative work experience.Prior management or supervisory experience desiredMust have the ability to maintain confidentiality about management or business information and protect sensitive information.Exceptional attention to detail, communication, and interpersonal skillsStrong prioritization, organizational, project management and time management skillsProficiency with Microsoft Office suite of products. Ability to work full-time from our Jacksonville, Florida office.Ability and willingness to travel by car or airplane for meetings, conferences, or other business-related functions.Must be legally authorized to work in the United States.Why Hylant?A multi-year recipient of Best Places to Work in Insurance, Hylant is a full-service insurance brokerage with over 20 offices in eight states. And since the founding of our family-owned business over 90 years ago, we made a promise to strengthen and protect the businesses, employees and communities of our client family by embracing them as our own. We’re more than an insurance brokerage firm and you’re more than a client, employee or neighbor. You’re family. And that’s just the way we treat you.Hylant is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, marital status, sex, age, color, religion, national origin, Veteran status, disability or any other characteristic protected by law. If you have a disability or special need that requires accommodation, please let us know. Hylant participates in E-Verify.