Administrative Assistant for Enrollment, Advancement, Operations

Administrative Assistant for Enrollment, Advancement and OperationsReports to: Head of School (with collaboration across leadership team)Job Goal: The Administrative Assistant plays a key role in enrollment management and advancement efforts as well as supporting the operations of the school. This position serves as a welcoming first point of contact for families and visitors, ensures smooth office operations, and provides administrative support for admissions and development initiatives. The role requires strong organization, attention to detail, and a commitment to the school's mission.Performance Responsibilities:Enrollment & Admissions SupportManage inquiry process for prospective families, including tours and follow-up communicationMaintain enrollment database and track applicant progressAssist with application processing, enrollment paperwork, and onboarding of new familiesCoordinate open houses, school tours, and enrollment eventsPartner with leadership to ensure a positive and responsive admissions experience for familiesAdvancement & Development SupportProvide administrative support for fundraising and advancement initiatives (annual fund, events, donor communications)Assist with gift entry, acknowledgements and donor database as neededAssist with planning and execution of advancement events (auctions, benefits, community gatherings)Assist with marketing materials, social media updates, and communications, including weekly parish bulletinsOffice & Secretary DutiesAssist with the front office, including answering phones, greeting guests, and handling student needs in the absence of school secretaryAssist faculty and staff with clerical needs in the absence of the school secretary (copies, forms, supply management)Perform other duties as assigned.Basic Qualifications:Must have strong commitment to Catholic education and model behavior in accordance with Holy Family Regional School mission and philosophy.Excellent communications skills including written, verbal, public speaking, and presentation skillsStrong organizational, communication, and interpersonal skillsProactive and able to anticipate needs of a schoolProficiency in Google Workspace and/or Microsoft OfficeExperience with databases or student information systems preferred, FACTS, etc.Discreet and trustworthy with sensitive informationEducation and Experience:Associate or bachelor's degree preferredSchool experience preferredEnrollment experience preferredWork Schedule: Full-time hourly position. Primarily during school hours, with occasional evenings or weekends to support events.