Executive Coordinator

Company OverviewDeepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.Company Operating RhythmAt Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.The OpportunityThis is a rare chance to support Deepgram's two co-founders, our CEO and CTO. You'll report to their Executive Assistant and learn from her. You'll see how a high-growth executive office runs from the inside, and you'll take ownership of the execution that keeps it moving.Demand on our executives' time is growing fast. Your job is to own scheduling, travel, logistics, and office operations, so the Executive Assistant can focus on the strategic side of how the CEO and CTO spend their time. As we automate more of the administrative work with AI, more of that strategic work opens up for you too.You'll also join as Deepgram builds out executive support across the company, with recent additions of executive assistant and business partner roles across several functions. You'll help build the shared systems and standards for executive and cross-functional operations across Deepgram.This role is for someone who takes pride in getting the small details right and is motivated by knowing their contributions to the larger mission of the company are highly impactful. Priorities shift constantly and much of the work is time-sensitive. For executives moving at this pace, whether the details were handled often decides whether it's a good day or a bad one.What You'll DoOwn scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict-free calendar that follows the priorities set by the Executive AssistantPlan and manage complex travel end to end, and recover quickly when plans changeSupport inbox management for the CTO and triage for the CEO: resolve the routine and escalate anything that needs executive judgmentRun day-to-day office operations in Ann Arbor: be the in-person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothlyPlan logistics for leadership offsites, executive dinners, and team eventsKeep expenses, reimbursements, and corporate card reconciliation current and cleanUse AI and automation to take manual work out of scheduling, inbox triage, and meeting prep, and share what works with the wider executive support teamYou'll Love This Role If YouWant to learn how an executive office runs by working side by side with an experienced Executive AssistantGet real satisfaction from a week where nothing slipped through the cracksGet excited about using AI to create efficient processes for repetitive admin tasksLike saying yes, asking questions, rolling up your sleeves, and figuring it outWould rather be in the office with your team than support from a distanceIt's Important to Us That You HaveAt least one role directly supporting an executive, with hands-on ownership of calendar management and travel bookingExceptional attention to detail, including scheduling across time zonesDaily, hands-on use of AI tools in your work, and real enthusiasm for using them to replace manual stepsClear, professional written communication. Your messages represent our executivesSound judgment with confidential informationThe ability to juggle competing requests and stay calm under time pressureResponsiveness to time-sensitive executive requests throughout the day with coverage shared across a two-person teamThriving off feedback and openness to coaching. This function is being built deliberately, and you won't be navigating it aloneResidence within commuting distance of Ann Arbor, MI, with regular, consistent in-office presenceIt Would Be Great If You Had1–3 years of experience in executive support or a similar coordination roleExperience in a support role at a tech startup or high-growth companyExperience supporting more than one executive at a timeExperience using AI beyond chat, such as automations, custom assistants, or workflows you've built, that you could teach to othersExperience with office management or workplace operationsFamiliarity with executive-support tools for calendar, travel, expense, and communicationsNotice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to careers@deepgram.com.