School Secretary for Athletic Director

Location:Pine Creek High SchoolRecruiting Start Date05/18/2026This posting will be open at least five (5) days after the recruiting start date.Estimated Start Date07/20/2026School Secretary performs clerical, secretarial, and administrative duties in support of the school or department. Provides full administrative assistance and secretarial service. Gives secretarial, informational, and emotional support to parents and students in an effort to aid in personal, educational, and vocational development of each student.The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.Reports consistently for work as scheduledPerforms other duties as assignedAttains proficient or higher evaluations on established Performance StandardsAnswers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directionsAssists students as neededComposes, performs, and types routine correspondence and reports and updates listsConfirms appointments and meetingsContacts parents and students regarding absences from schoolDevelops and implements office procedures and methods to ensure the efficiency of office operationsDevelops and maintains required reportsInterprets and explains district rules, regulations, and procedures to the publicMaintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.Maintains office filing systemsMaintains responsibility for the clerical operations of a departmental officeMaintains various databases and reportsPerforms a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summariesPerforms a variety of duties using various types of office equipmentPerforms routine typing activities related to departmental functionsPrepares and processes reports which require research, computation, and compilationPrepares requests for room reservations, room arrangements, and equipmentProcesses and inputs data for student registration/schedulesProvides back up assistance to other office staffRuns student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as neededSets up, files, and sorts a variety of documents, to include sensitive and confidential informationTakes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondenceKnowledge, Skills, And AbilitiesAbility to adapt to changing technologies and to learn functionality of new equipment and systemsAbility to communicate effectively verbally and in writingAbility to create, access, input, retrieve, and manipulate information in various software systemsAbility to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general publicAbility to follow oral and written instructionsAbility to greet and interact with the public in a courteous and professional mannerAbility to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficientlyAbility to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervisionCommitment to the education of students as a primary responsibilityCommunicates effectively with students and adults in a wide variety of settingsComputer proficiency including office productivity applicationsConsiderable knowledge of policies, procedures, and overall district functionsDemonstrated ability to manage simultaneous demands and set clear prioritiesDemonstrated ability to work well with others in a team settingDemonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Demonstrates effective organizational and time management skillsDetail-oriented Energetic, creative, innovative, flexible Excellent cooperative, collaborative, and problem-solving skillsKnowledge of office methods and procedures including appropriate telephone etiquetteKnowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacherPromotes a positive climate, culture, and communityStrong mathematical and analytical skillsStrong organizational, interpersonal, written, listening, and verbal communication skillsStudent-centered and relationship-focusedUnderstanding of data privacy laws and their implications for the educational communityWillingness to participate in ongoing training as requiredWork Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.The noise level in the work environment may alternate among quiet, moderate, and loud.The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.The incumbent is required to work scheduled school/work hours and/or days.The incumbent may be required to work extended school/work hours and/or days as directed.Work is generally performed within a standard office environment.Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functionsSits, stands, walks, stoops, kneels, and crouches/squats while performing dutiesHas oral and auditory capacity enabling interaction interpersonally and/or through communication devicesUses eyes, hands, and finger coordination enabling the use of equipment and writing utensilsTypical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objectsCognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.Required QualificationsHigh school graduate -high school diploma or equivalentPreferred QualificationsCompensation Range: $21.73-22.82Scheduled Weekly Hours40Hours Per Day8.0 hour(s) per dayNumber Of Days Per Year210 Days M-FBenefits EligibilityFull-time - RegularFor more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).FLSA StatusUnited States of America (Non-Exempt)How To ApplyNew applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:A current resumePlease do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the postingHiring Manager Emailtimothy.colgate@asd20.org