Fine Arts Administrative Assistant

Fine Arts Administrative AssistantCoordinate and manage the processes and collaborative efforts that contribute towards Fine Arts productions, office efficiency, and overall impressions experienced by those who interface with Bethel University.Essential Job Functions & Qualifications:Facilitate the scheduling of events, as they pertain to the academic units of Music and Theatre.Communicate with the Bethel community (travel/transportation reservations, room reservations, housekeeping, IT, and maintenance work orders, reporting, scheduling, and announcing music events)Communicate with prospective studentsHire, coordinate, and supervise student workersMaintain budget tracking and reconciliationMaintain swipe card access lists for buildings and students, update each semester, and coordinate with appropriate professors and departments.Oversee Theatre purchasesOversee development of performance programs (recitals, concerts, plays, musicals, etc.)Oversee the archival and updating of departmental filesProvide relevant information to the Box Office regarding upcoming performances and Fine Arts events.Coordinate preparations for special events.Assist in special research projects pertaining to norms, trends, and features of higher education institutions as directed.Collaborate with other Fine Arts staff in completion of duties.Coordinate recruiting visits, auditions, scholarships, and preview days.Assist with the yearly Christmas Concert.Available to attend department meetings.Performance Expectations:Maintain a posture of humility, self-motivation, and wisdom in all interactions with othersWork collaboratively with administrators, faculty, and staffContinue to work toward increasing excellence on behalf of the departmentUphold the mission of the University, abiding by the personal and academic policiesYearly performance evaluationsKnowledge and Skills:Two-year degree in an arts-related disciplineMinimum of two years of experience in the related fieldWork normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information that may require some discretion. Outside contacts take the form of service to the public (visitors or vendors), requiring ordinary courtesy in providing assistance and information.Good oral and written communication skills; knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive) is essential.May be asked to do occasional lifting up to 25lbs.