Executive Assistant

Job SummaryProvides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reducethe attention the supervisor must give to administrative and office operation details.Job ResponsibilitiesServes as primary assistant to a director.Organizes supervisor's files (electronic and paper).Ensure materials are readily accessible and that file maintenance is current.Maintain confidentiality of information.Research and composes a variety of correspondence, memoranda and reports using office support softwarepackages.Compiles materials from multiple sources into a unified presentation.Communicates and follows up with department managers regarding project and report data due tosupervisor.Ensures agenda and documents for discussion are distributed in advance to meeting attendees.Prepares and distributes minutes of meetings.Screens telephone calls, visitors and appointments.Provides information or refers appropriately.Opens, reads and screens mail addressed to supervisor.Responds to routine correspondence as instructed.Responds to email as instructed.Schedules calendar commitments for supervisor.Arranges meetings, conferences and travel logistics for executives and officials.Monitors and maintains administrative office budget.Skills: Required Skills & Experience:Two (2) years of progressive experience in a clerical, administrative or office management role