Administrative Services Coordinator

The Opportunity We are seeking a talented Administrative Services Coordinator. The administrative services coordinator is a service position involved with supporting Velera with Mail Delivery and Distribution, Scanning, Document Storage, Office Supply Management, Switchboard, and providing assistance with any departments within Velera as needed. Day In The Life Mail processing Process and deliver daily USPS mail throughout the site Process and deliver all incoming packages throughout the site Process all outgoing packages Track all packages outgoing Full understanding of all shipping types and ability to offer alternatives Maintain adequate supply of all mail center related material. Scanning services Scanning documents as requested by departments and to their specifications Documentation storage management Coordinate all documentation storage requests Manage offsite storage Manage inventory levels processing quarter destroy orders Coordinate and execute all retrieval requests Office Supply Management Review and release all orders Review internal orders to budget Manage online configuration, user accounts, workflows, and approvals Process all orders for business cards Process all orders for Name Plate General office management Provide backup assistance to the team as needed including event coordination, escorting vendors, guard lunch coverage, and other duties as needed. Operate office equipment including postage meter, photocopier, scanner Monitoring and distributing work for requests submitted via ticketing system Responsible for reporting risks that are identified to the appropriate team and/or management. Additionally, responsible for managing, monitoring and reporting risks within the scope of your work area, to include, but not limited to Information Security risks. Perform all other duties as assigned. Experience Required - HS Diploma, 1+ years of experience Preferred - AA Diploma – 2 years of experience in any work experience plus 1 year administrative experience Skills Good Organizational skills Ability to handle multiple tasks of varying priority Adaptability to changing priorities Quick Thinking Problem Solving Excellent communications skills Ability to interact with all levels of management Quick learner Ability to work with different software packages Technical aptitude Proficient with Microsoft office #joinourteam THE PERKS Fun, challenging and, collaborative work environment with passionate colleagues that care deeply about the intersection of technology and human-centered financial services. Great Work/Life Benefits – Paid Time Off (PTO), Maternity, Parental, Family Care, Adoption Leave Programs, Community Volunteer Time Off, and 12 Paid Holidays. Health benefits – medical, dental, & vision plus wellness programs and gym reimbursements. 401K with generous company match. Tuition reimbursement. Engagement Resource Groups - Women in Tech, Pride Alliance, Black Financial Technology Professionals, Veterans, and more to come.