Compliance Administrative Assistant

Compliance Department Administrative SupportAt Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants. When you join Impact Fire you will receive: Competitive compensation Pay is on a weekly cycle, every Friday Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create. Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry This position is located in Houston, Texas. As a part of the Compliance Dept, you will be working closely with the Project Managers, Design Team, Field Superintendents, and customers to provide the necessary administrative support to keep the flow of projects moving from start to finish. This includes, but is not limited to: Manage a comprehensive asset utilization plan Proactively manage the vehicle registration and licensing program to ensure compliance on assets Provide equipment analysis Prepare and report regularly the status of Fleet metrics and initiatives Manage Warranties, Recalls and Campaigns for completeness Manage Telematics System (Geotab) Support MVR (Motor Vehicle Records) process Assist with fleet integrations for acquired companies Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy Provide support, as needed, to the Fleet Manager Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy Maintain and support current Company Business Licensing, as well as acquired companies Maintain Certificates of Insurance, as needed Coordinate Sub-Contractor approvals and provide compliance support Perform other duties or manage projects as assigned or necessary Requirements: High School diploma or equivalent 2 years Fleet experience, preferred, including experience with auto insurance & claims coordination Current use of MS Office Suite (Word, Excel) in a proficient manner Experience with Geotab, Mobileye 8 and Samba Safety, preferred Experience with business and industry licensing, as well as trade certification requirements Proactive with the ability to work independently under general direction Professional conduct, effective verbal & written communication skills with all areas of the organization. Demonstrate integrity and discretion while maintaining confidentiality Superior organization skills and dedication to completing projects in a timely manner. Preferred Experience: Fire protection experience Compliance experience Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line. Employment with an Equal Opportunity Employer (EOE) including disability/veterans.